About Divine Events
At Divine Events, we bring visions to life through thoughtful planning, seamless execution, and unforgettable guest experiences. Our core values are Excellence, Professionalism, Teamwork, and Integrity; these values guide every interaction and event we produce. We are seeking a creative and detail-oriented Event Specialist to support event strategy, planning, and execution.
Key Responsibilities
Responsibilities include, but are not limited to the following:
Planning & Coordination Support
- Support event planning from start to finish by handling specific tasks, such as ordering supplies, confirming deliveries, and overseeing venue setup
- Manage event documentation, sales paperwork, and inventory tracking
- Prepare materials for events, including sales materials, giveaways, and marketing materials
On-Site Event Support
- Support event coordination tasks including the preparation, setup, and breakdown of events
- Ensure that all details meet client expectations and resolve any issues that may occur during the event
- Work collaboratively with team members to ensure all tasks are completed efficiently
- Ensure all event components are executed as planned, under supervision
Client & Team Communication
- Assist with client communication during events, ensuring that everything is aligned with their expectations
- Maintain positive relationships with internal teams and vendors to facilitate efficient event execution
Qualifications & Skills
- Prior experience in customer service is essential
- Detail-oriented with problem-solving abilities and a proactive approach to tasks
- Excellent communication and interpersonal skills, with a customer-focused attitude
- Calm and effective under pressure, able to work long hours on event days
- A resourceful and flexible team player who can adapt to changing priorities
- Ability to stay organized in a fast-paced environment and deliver on deadlines
- Proficient in Microsoft Office
- Capable of lifting up to 40 pounds and standing for extended periods during events
- Must have access to a reliable vehicle, laptop, and smartphone
- Weekend and evening availability required based on event schedule
Preferred Qualifications
- Bachelor's degree in Event Management, Marketing, Hospitality Management, or a related field.
- Tech-savvy; fast learner on new technologies, applications and systems
- Experience in event planning
- Experience with event planning software
- Experience with planning tools like Asana, Monday.com, or similar