Accounting Data Clerk

Position:                     Accounting Data Clerk
Classification:             Full-time, Non- Exempt         
Reports to:                  Manager, Accounts Receivables 
Company:                   DePelchin Family Services
Location:                     Houston, TX

Position Description:
The Accounting Data Clerk will assist the Accounts Receivables Team with verifying incoming and outgoing payments from contractual obligations and verifying client data in the agency’s case management system

Primary Responsibilities:

• Assist with the duties of the Accounts Receivable Team, including receivables and billing, collections, and adjustments for clients/children
• Validate client/child data in the agency’s case management system, including intake dates, discharge dates, levels of care, and level effective dates.
• Collect and submit necessary forms to Accounts Payable to establish new Vendors and obtain Vendor Ids. 
• Reconciling receivable balances between the billing and accounting systems and helping to correct any erroneous payments between parties.
• Help ensure accurate and timely payments to foster parents or subcontractors.
• Acting as liaison between paying parties (DFPS, SSCCs), YFT, Case Managers, and Accounts Receivable staff as necessary.
• Assist with invoice preparation as needed, including reports from the billing system for the month end closing.
• Maintain positive customer relationships.
• Assemble billing data/child payment records as needed to assist in year-end audits, single audit, and fund audits.

Required Qualifications:

• High School Diploma or equivalent.

• Bachelors degree.
• Experience in the child welfare field.

Knowledge, Skills and Abilities:

• Knowledge of Accounting practices.
• Mathematical aptitude and organizational skills.
• Proficient in Microsoft Excel.
• Ability to read and interpret data, information, and documents.
• Ability to work effectively under time constraints to meet deadlines.
• Effective negotiation and communication skills.

Work Conditions:

• Environment: Office
• Range of Schedule:  Mon – Fri, 7:00 am to 8:00 pm
• Travel: None