Website:
cxoxperts.com
Job details:
Job Description: Delegate Acquisition Executive
Company: Ngage Media Services Pvt. Ltd.
Brands: CXO XPERTS | SMEVenture
Location: Mumbai / Delhi
Department: Team CIO
Reports To: Delegate Acquisition Manager / Business Head
Employment Type: Full-Time
About Ngage Media Services
Ngage Media Services Pvt. Ltd. is a leading B2B speciality media publication house. We own and operate two distinct brands:
- CXO XPERTS — engaging CXOs and senior leaders from large enterprises
- SMEVenture — engaging CXOs and decision-makers from mid-size and growing organizations
Across both brands, we design and deliver high-impact conferences, workshops, and CXO roundtables pan-India, creating platforms where business leaders connect, learn, and network.
Role Overview
We are looking for a dynamic and result-oriented Delegate Acquisition Executive to join our team in Mumbai and Delhi. The role is central to the success of our events — you will be responsible for identifying, reaching out to, and confirming the right CXOs and senior delegates for our conferences, workshops, and roundtables. You will work closely with the Data team to leverage curated contact databases and industry mapping to drive delegate acquisition targets for each event.
Key Responsibilities
- Work closely with the Data Team to access, validate, and prioritize target delegate lists (CXOs, CIOs, CFOs, CMOs, CHROs, and other senior decision-makers) relevant to each event/vertical.
- Reach out to prospective delegates via calls, emails, LinkedIn, and other channels to generate interest and confirm participation in conferences, workshops, and roundtables.
- Achieve individual and team delegate acquisition targets for each event, across both CXO XPERTS and SmeVenture brands.
- Build and maintain strong relationships with CXOs and senior executives to ensure repeat participation across future events.
- Clearly communicate event value proposition, agenda, and networking opportunities to prospective delegates.
- Coordinate with the Data team to continuously refine and enrich delegate databases based on campaign feedback and response patterns.
- Maintain accurate and updated records of delegate outreach, responses, and confirmations in CRM/tracking systems.
- Collaborate with the Content, Marketing, and Operations teams to align messaging and ensure a seamless delegate journey from invitation to event day.
- Track and report daily/weekly progress against acquisition targets to the reporting manager.
- Manage last-mile delegate coordination, including confirmations, reminders, and pre-event communication.
- Represent the brand professionally in all delegate interactions, ensuring a premium experience consistent with a B2B speciality media brand.
- Travel occasionally (regional/pan-India) to support on-ground delegate engagement during events, if required.
Key Skills & Competencies
- Excellent verbal and written communication skills; ability to engage confidently with senior leadership (CXO-level) audiences.
- Strong telecalling and email outreach skills with a persuasive, professional approach.
- Target-driven mindset with the ability to work under deadlines across multiple concurrent events.
- Good understanding of B2B audiences, corporate hierarchies, and industry verticals.
- Ability to collaborate effectively with cross-functional teams, especially Data and Marketing.
- Proficiency in MS Excel/Google Sheets and CRM tools for tracking and reporting.
- High attention to detail and strong follow-up discipline.
- Self-motivated, energetic, and comfortable working in a fast-paced media/events environment.
Qualifications & Experience
- Graduate in any discipline (Business, Marketing, Mass Communication preferred); MBA is a plus.
- 1–4 years of experience in delegate acquisition, business development, telesales, or corporate outreach — preferably in B2B events, media, or conference industry.
- Prior experience engaging with CXOs or senior corporate audiences will be an added advantage.
- Freshers with excellent communication skills and a strong interest in the events/media industry may also be considered.
Click on Apply to know more.