Synergie Controls & Systems Pvt Ltd
Website:
synergiecontrols.com
Job details:
# JOB DESCRIPTION
## Position: Data Entry & Store Keeper
**Company:** Synergie Controls & Systems Pvt. Ltd.
**Location:** Taloja, Navi Mumbai
**Department:** Stores / Purchase / Operations
**Experience:** 1–4 Years
**Employment Type:** Full-Time
**Industry:** Electrical / Automation / Control Panel Manufacturing
**Reporting To:** Purchase / Operations Head
## 1. Job Purpose
The Data Entry & Store Keeper will be responsible for maintaining accurate records of material receipts, issues, stock movements and inventory in the ERP system and Excel. The position will ensure proper material storage, documentation, stock accuracy and timely availability of materials for production and projects.
## 2. Key Responsibilities
### A. Material Inward & Receiving
* Receive materials from vendors and verify quantity against Purchase Order (PO) and Delivery Challan.
* Check material description, part number, quantity and basic physical condition.
* Coordinate with Purchase and Accounts for discrepancies in received materials.
* Prepare and maintain GRN/inward records.
* Ensure proper identification and labeling of received materials.
### B. Data Entry & ERP Management
* Enter material inward, outward, transfer and stock adjustment details in ERP.
* Maintain accurate records of PO, GRN, Invoice, Delivery Challan and Material Issue documents.
* Update material status and stock quantities regularly.
* Maintain project-wise and SO-wise material records.
* Enter and maintain serial numbers, part numbers and other material identification details.
* Maintain Excel-based reports wherever required.
### C. Store & Inventory Management
* Maintain proper physical arrangement of electrical and mechanical materials.
* Ensure materials are stored safely and systematically.
* Maintain minimum/maximum stock levels.
* Inform Purchase/Operations about low-stock and critical materials.
* Ensure proper issue of materials against authorized requirements.
* Maintain records of material issued to production, projects, service and other departments.
* Conduct periodic physical stock verification and reconcile differences with ERP records.
### D. Project Material Management
* Maintain project-wise material records.
* Track received, issued, pending and balance materials.
* Coordinate with Project, Production and Purchase teams for material requirements.
* Maintain records of materials reserved for specific projects.
* Support project teams during material identification and dispatch.
### E. Documentation & Reporting
* Maintain proper filing of PO, GRN, invoices, challans and material issue slips.
* Prepare daily/weekly/monthly stock reports.
* Prepare material shortage and pending material reports.
* Provide stock information to management whenever required.
* Support internal and external audits by providing accurate records.
### F. Store Discipline & Safety
* Maintain proper housekeeping and 5S in the store.
* Ensure materials are properly labeled and arranged.
* Prevent damage, loss and unauthorized movement of materials.
* Follow company safety and store procedures.
* Maintain confidentiality of company and project information.
## 3. Daily Responsibilities
* Check previous day's pending material entries.
* Update all material inward and outward transactions.
* Verify GRN and PO details.
* Update ERP/Excel stock records.
* Record material issues to production/project teams.
* Check critical and low-stock items.
* Maintain proper documentation.
* Report shortages, discrepancies or damaged materials immediately.
## 4. Qualifications
* ITI / Diploma / Graduate preferred.
* Candidates with experience in **Store, Inventory, Data Entry or Material Management** will be preferred.
* Experience in electrical, automation, control panel or manufacturing industry will be an advantage.
## 5. Required Skills
* Good knowledge of **MS Excel**.
* Basic knowledge of ERP software.
* Good typing and data-entry accuracy.
* Understanding of inventory and stock management.
* Ability to identify electrical and industrial materials.
* Good documentation and record-keeping skills.
* Good communication and coordination skills.
* Ability to work systematically and maintain accuracy.
## 6. Key Performance Indicators (KPIs)
* **100% accuracy** in ERP and stock entries.
* Timely completion of GRN and material inward entries.
* Accuracy of physical stock vs. ERP stock.
* Zero unauthorized material issue.
* Proper project-wise material tracking.
* Timely reporting of shortages and discrepancies.
* Proper document filing and traceability.
* Store housekeeping and 5S compliance.
## 7. Personal Attributes
* Honest and responsible.
* Detail-oriented and systematic.
* Disciplined and punctual.
* Good coordination with Purchase, Production, Accounts and Project teams.
* Willing to take ownership of store activities.
* Ability to identify and report discrepancies immediately.
## 8. Reporting & Coordination
The person will work closely with:
* Purchase Department
* Accounts Department
* Production / Panel Manufacturing Team
* Project Engineering Team
* Sales & Estimation Team
* Service Team
* Operations Head
**Overall Responsibility:**
To ensure that all company materials are properly received, recorded, stored, issued and tracked with **100% accuracy and complete documentation**.
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