Executive Assistant

Job Title: Executive Assistant

Role Overview

We are seeking a highly organized and proactive Executive Assistant to support multiple C-suite executives. The ideal candidate will excel in communication, time management, and multitasking, while maintaining a high level of professionalism and confidentiality. This role requires close collaboration with global stakeholders, particularly leaders based in the USA.

Key Responsibilities

• Manage complex calendars, scheduling, and coordination for multiple C-suite executives.
  
• Draft, review, and send communications on behalf of executives with clarity and professionalism.
  
• Organize and prepare for meetings, including agenda creation, document preparation, and logistics management.
  
• Prioritize and manage incoming emails; respond on behalf of executives when required.
  
• Coordinate domestic and international travel arrangements, including itineraries and accommodations.
  
• Handle travel expenses, claims, and reimbursement processes efficiently.
  
• Support operational approvals and follow-ups on behalf of leadership.
  
• Maintain and organize confidential records, documents, and reports.
  
• Plan, coordinate, and support executive-level events and meetings.
  

Required Skills & Qualifications

• Excellent written and verbal communication skills.
  
• Strong time-management and organizational abilities.
  
• High attention to detail and accuracy.
  
• Proven ability to multitask and manage multiple stakeholders effectively.
  
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  
• Strong interpersonal and networking skills.
  
• Experience working with global leaders, particularly in the USA, is preferred.
  

Preferred Attributes

• Ability to work in a fast-paced, dynamic environment.
  
• High level of discretion and confidentiality.
  
• Proactive problem-solving mindset with strong ownership.