Contribute to the maintenance of accurate and complete financial records, and ensure that financial-related information is made available in an accurate and timely manner. Provide support to the Accounting Department, Human Resources Department, and Senior Management.
Essential Job Duties and Responsibilities: (Additional duties may be assigned)
40% Oversee: • Processing accounts payable and reviewing related edit lists. • Processing expense reimbursement requests. • Administering weekly accounts payable check run, including staging of check run, and managing the mailing of checks • Processing customer AR invoices • Applying cash receipts against accounts receivable and reviewing related edit lists. • Monitoring receivables and ensuring timely collection of accounts receivable (for both component sales and tooling sales.) • Ensure proper accounting for project-related transactions (fixed asset purchases, leasehold improvements, tooling revenue & expense, etc.) • Analyzing commission reports and processing commission payments. • Preparing reports and tax filings required by third-parties on a timely basis. Such reports/filings include but are not limited to:
o Form 1099s
o Form W-2s
• Issuing Sales Tax Exempt Forms to vendors and obtaining Form W-9’s from vendors and obtaining Form W-9’s from vendors • Reconciling balance sheet accounts on a monthly basis (including but not limited to cash, shipped not invoiced, accrued receipts/rec not invoiced, AR, AP)
25% Perform tasks to help maintain the general ledger. Related tasks include but are not limited to: • Preparing and posting journal entries related to a variety of accounting transactions. • Assisting with preparation of monthly financial statements, including preparing and posting various journal entries and ensuring the completeness and accuracy of transactions. • Reconciling balance sheet accounts on a monthly basis (including but not limited to cash, shipped not invoiced, accrued receipts/rec not invoiced, AR, AP) • Performing credit checks on new customers. • Actively monitoring operating expenses and identifying opportunities for savings related to, for example, telephone expense, office supplies, utilities, etc. • Monitoring transactions pertaining to the production of parts that involve both IM and BM. Ensuring that those transactions (i.e., DMR transactions, cycle-count adjustments, etc.) and ensuring that they are accurately captured within both the Box Score and general ledger.
15% Lead or actively participate in continuous efforts to maximize utilization of the company’s ERP system
10% Develop and maintain a variety of time-sensitive reporting, including but not limited to: • Publishing weekly Box Score and monthly KRM. • Assisting with preparation of monthly financial statements and budgets • Data collection for various projects and analyses requested by Director of Finance, CFO, and personnel from other departments. • Attending and contributing to financial meetings and discussions.
10% Perform a variety of other duties as needed, including but not limited to: • Assisting with providing information requested by external auditors. • Data collection for various projects and analyses requested by Director of Finance, CFO, and personnel from other departments. • Attending and contributing to financial meetings and discussions.
Supervisory Responsibilities: The Accounting Specialist reports directly to the CFO.