Administrative Secretary

About the Department

Culver City is a Charter City incorporated in 1917, and is a destination filled with outdoor cafes, unique shops, and galleries opening onto pedestrian-friendly boulevards. Culver City has a dedicated staff of approximately 800+ employees with an overall operating budget of over $325 million. The City provides a full range of municipal services, including Fire, Police, Community Development, Public Works, Parks, Recreation, Community Services, and Transportation.

Position Duties

GENERAL DUTIES: 

The following tasks are essential for this position. Incumbents in this classification may not perform all of these tasks, or may perform similar related tasks not listed here.

1. Screens incoming correspondence routed to the department head, and based on a particular awareness of the general importance and priorities of the subject, refers to appropriate staff member for reply.

2. Independently, or in accordance with general instructions, produces documents, reports and correspondence on a wide range of subjects requiring a high degree of knowledge and familiarity with City policies and policies of the department head, using a personal computer and appropriate software programs.

3. Reviews outgoing correspondence prepared by other staff members for the supervisor's signature for consistency with administrative policy as well as for format, grammatical construction, and clerical errors.

4. Makes arrangements for meetings by setting up meeting rooms and contacting other officials or staff members involved regarding materials or reports to be presented or discussed. 

5. Attends meetings and takes summary or verbatim notes. Prepares and distributes the minutes of the meeting.

6. Receives and screens a wide variety of personal visitors and telephone calls, and where appropriate, refers the callers to other staff members or may personally provide information on procedures. 

7. Maintains a daily calendar for the department head, sets up and keeps the department head informed of scheduled meetings, conferences, and community appearances. 

8. Makes all necessary arrangements for travel by the department head. 

9. Establishes and maintains confidential files concerning personnel and/or policy matters. 

10. Compiles a variety of narrative, accounting, and statistical reports, documents and records locating sources of information, and enters data. May bill for services and record remittances. 

11. Identifies better methods for meeting service demands through streamlining and improving work methods, and tests these possible improvements.

• Graduation from high school or equivalent 

• Five (5) years of progressively responsible general clerical or technical office management work including two years involving duties at a level comparable to Secretary. College coursework is desirable.

Minimum Qualifications

Applicants must receive a passing score on all of the following examination components in order to be placed on the eligible list.

• Written Test (weighted at 50%): A timed test to assess administrative skills such as reading comprehension, grammar, vocabulary, customer service, basic office and computer skills. (Tentatively scheduled for the week of May 11, 2026 ).

• Oral Appraisal Interview (weighted at 50%): To evaluate training, experience and personal qualifications (Tentatively scheduled for the week of May 25, 2026).

Other Qualifications

• Background/ Reference Check: Upon a conditional job offer, a live scan finger printing must be completed with acceptable results. Your fingerprints will be sent to the California Department of Justice (DOJ) and the Federal Bureau of Investigations (FBI). Having a conviction history does not automatically preclude you from a job with the City. If you are selected as a finalist, you will be contacted to schedule a fingerprinting appointment. Upon hire, employee is subject to further reporting from DOJ via subsequent arrest notification.
• Pre-placement medical evaluation including drug screen (select positions). 
• E-Verify: Proof of U.S. citizenship, alien residency or authorization to work in the U.S. will be required at time of appointment.