CROSSROADS CHURCH - ACCOUNTS PAYABLE COORDINATOR (part-time)

Description

The A/P Coordinator is primarily responsible for overseeing the processing of vendor invoices, ensuring accuracy in coding and prompt payment. This position will work closely with ministry and department leaders and maintain good vendor relations.

Essential Job Functions:

1. Processes weekly and monthly corporate invoices.

2. Works closely with HR to process monthly benefit bills, ensuring accurate coding of employee costs.

3. Reviews and approves invoices submitted by other staff members, verifying vendor details and preventing duplicate invoices.

4. Maintains proper documentation and records of vendor information (e.g. W-9 forms, Certificates of Insurance, points of contact, etc.) and updates as necessary.

5. Works closely with BILL.com to process payments.

6. Works closely with GL Accounting team to reconcile electronic payments to the bank statement, resolving any discrepancies.

7. Trains new staff on using our check request system.

8. Resolves vendor questions in a professional and timely manner.

9. Serves as a backup for offering count processes as needed.

**Other duties or projects as assigned by the Controller.

Requirements

Core Competencies: 

1. Administrator: Plans, organizes and executes procedures that accomplish the goals of the ministry and position his/her team for maximum effectiveness. 

· Brings order into organizational chaos 

· Develops clear goals that are consistent with agreed strategies 

· Identifies priority activities, assignments and projects and prioritizes them accurately 

· Defines and effectively uses resources needed to accomplish tasks 

· Sets and adjusts timelines as needed 

· Completes tasks and meets deadlines 

· Is careful, thorough and skilled at managing people, resources and details 

· Is an effective multi-tasker and time manager 

2. Critical Thinker: Approaches a situation, problem or opportunity systematically by clearly defining the problem, collecting and analyzing relevant data, establishing facts, researching alternative perspectives/possibilities and drawing valid conclusions.

· Clearly defines problems and raises vital questions

· Researches, gathers and assesses relevant information to the problems and questions

· Views problems and questions from multiple angles and investigates alternative explanations and causes of the questions and problems

· Links data, knowledge and wisdom together to provide advice and identify the best courses of action, solutions and conclusions

· Demonstrates open-mindedness

3. Problem Solver: Identifies concerns, problems or potential areas of concern in a timely and accurate manner and resolves them effectively.

· Identifies problems (or potential problems) in a timely and accurate manner

· Breaks down complex problems into their fundamental parts

· Evaluates the many possible causes for a problem

· Asks meaningful and relevant questions to understand problems and potential causes

· Notices discrepancies and inconsistencies in information related to problems

· Analyzes costs, benefits, risks and chances for success of potential solutions

· Uses logic and methods to solve difficult problems with effective solutions

· Probes all fruitful sources for potential answers

· Proposes solutions and implements solutions

· Tracks the progress and efficacy of proposed solutions

· Facilitates groups or teams through the problem-solving process 

4. Task Manager: Completes assignments with excellence, effectiveness, and efficiency.

· Displays good stewardship of the time, energy and resources needed to accomplish ministry goals

· Maintains ministry environments and materials to our standard of excellence

· Manages ministry budget and purchasing

· Prioritizes multiple roles and responsibilities

· Manages ministry projects and events to successful completion

· Maximizes strengths and actively addresses weaknesses

· Fulfills general administrative duties (contacts, scheduling, data management and routine communication)

5. Team Player: Values his/her coworkers and works collaboratively with them to achieve organizational goals.

· Encourages, uplifts and motivates those around him/her by being authentic, inspiring, joyful and loving

· Values his/her coworkers and seeks to build healthy relationships with them

· Collaborates well with the entire team by exemplifying humility and flexibility

· Solicits and incorporates input from others

· Promotes unity (models and fosters relationships, celebrates diversity and resolves conflicts biblically and gracefully)

· Goes above and beyond job requirements, demonstrating a commitment to “do whatever it takes” to see the job/task through to completion

· Places the team agenda before his/her personal agenda

Required Skills/Abilities:

· Excellent interpersonal skills.

· Excellent organizational skills and attention to detail.

Education and Experience:

· High school diploma required; degree in Accounting or equivalent work experience preferred

· Knowledge of principles and practices of accounting (GAAP) and internal controls

· Strong knowledge of Microsoft Office Suite

Physical Requirements: 

·  Prolonged periods of sitting at a desk and working on a computer. 

·  Must be able to lift 15 pounds at times.

Classification:  

· FLSA Status: Non-Exempt 

· Pay Grade: CCC Pay Grade 5