Organizational Policy Use Case Analysis

This consultancy contract will work with CORE Group on deliverables for Gavi, the Vaccine Alliance. Gavi's Fragility, emergencies, and displaced populations policy (FED) went into effect in July 2022. The purpose of this consultancy is to categorize the use cases for which FED funds have been used and make recommendations that will inform Gavi's 6.0 internal review and approval processes. The scope for analysis is: 2022 - June 2024: A high level, general categorization and summary of FED funding approvals July 2024 - Present: A thorough categorization, analysis, and summary of FED funding approvals The main deliverables of this consultancy are to produce: A spreadsheet listing the funding requests and uses for FED funds that includes meaningful tags for categorization. Categories will be agreed upon after a draft categorization is submitted for review. A summary of findings (~3-4 pages) that includes a descriptive accounting of the cases for which FED funds have been used, including overlap of Gavi-identified use cases and an assessment of the ambiguity and complexity of processing the requests. Summary should include the following sections: a. High level summary of FED use cases and findings for 2022-June 2024 b. Thorough analysis, summary and findings for July 2024 – present c. An assessment of the ambiguity and complexity of processing the requests, based on available documentation d. Recommendations for Gavi internally to streamline future request management processes based on FED use cases, complexity, and categories. Recommendations may include differentiated pathways such as review by management teams, approval bodies, or independent review committees to right-size Gavi's approval oversight. PowerPoint slide deck (~10 slides) that summarizes findings and recommendations. Presentation to Gavi stakeholders with synthesized findings and recommendation. The consultant will have access to the working Excel spreadsheet that the FED Senior Programme Manager has used, as well as internal emails, memos, and spending for FED funding requests from the past year. The consultant will organize, categorize and tag the requests and approvals, and note the internal process steps involved. General responsibilities will include, but will not be limited to: Meet with the following key stakeholders (CORE Group Manager, Gavi Senior Technical Lead, Gavi FED Senior Programme Manager) regularly to understand, shape, and refine deliverables, with frequent feedback loops Read, analyze, and synthesize relevant FED documents, including FED flexibility tracker, memos, spending, and emails Propose meaningful categories and tags to understand FED use cases for review and refinement Draft deliverables and complete 3 rounds of review, feedback, and edits Present synthesized findings and recommendations to Gavi staff

CORE Group - Improve and expand community health practices for women, adolescents and children.