eMedEvents - Global Marketplace for CME/CE
Website:
emedevents.com
Job details:
Medical Conference Manager
Location: Hyderabad, Telangana, India (On-site)
Employment Type: Full-Time
Organization: eMedEvents
eMedEvents is a global CME/CE marketplace and conference management platform serving healthcare professionals, associations, hospitals, and industry partners. eMedEd Inc. is a non-profit educational organization developing accredited CME/CE activities through educational grants and independent initiatives. The organization conducts in-person, hybrid, and live-streamed medical conferences across multiple specialties.
Role Overview
The Conference Manager will be responsible for end-to-end planning, coordination, execution, and post-event reporting for CME/CE conferences (live and hybrid formats). This role requires strong operational control, stakeholder management, faculty coordination, sponsor engagement, compliance oversight, and cross-functional collaboration.
Key Roles & Responsibilities
• Ensure conference websites are updated with finalized agenda, topics, speaker details, timings, sponsorship packages, and brochures.
• Monitor inbound participant, exhibitor, and sponsor inquiries and coordinate timely follow-ups.
• Communicate with participants, sponsors, and exhibitors regarding logistics, deliverables, and conference updates.
• Manage speaker agreements, honorarium disclosures, travel and accommodation coordination, and presentation timelines.
• Issue official invitations and visa letters for international attendees.
• Maintain detailed task trackers, milestone sheets, and project timelines.
• Provide structured weekly updates and escalate risks to leadership when necessary.
• Coordinate with venue, event management, and AV teams for hybrid/live streaming setup and execution.
• Ensure accurate attendance tracking for CME/CE compliance and certificate issuance.
• Oversee exhibitor onboarding, booth allocations, branding placements, and pre-event readiness.
• Compile post-conference metrics, attendance analytics, engagement reports, and support outcomes reporting.
• Track budgets, manage vendor coordination, and support financial reconciliation.
Required Experience
• 4–8 years of experience in conference or healthcare event management.
• Experience managing hybrid/live-streamed conferences.
• Strong project management and stakeholder coordination skills.
• Proficiency in Excel, PowerPoint, and task management tools.
• Strong communication and documentation skills.
• Willingness to work in overlapping US time zones when required.
Performance KPIs
• On-time milestone completion.
• Zero compliance lapses.
• 95%+ speaker agreement turnaround within the defined timeline.
• 100% sponsor deliverable fulfillment.
• Accurate attendance tracking for all participants.
• Post-event report submission within 14 days.
• Budget variance maintained within ±5%.
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