Executive Assistant to the CEO

Communities In Schools of Central Texas

Salary: $60k
Experience: 5+ yrs
Location: Austin, Texas, United States
Job type: Full-time

Required skills

MS Outlook
MS Word
MS Excel
PowerPoint
MS Teams
Zoom

About the role

Executive Assistant to

Chief Executive Officer

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Location: In-person / CIST Administrative Office / Austin, Texas

Employment Type: Full-Time, Exempt

Reports to: Chief Executive Officer and Chief Operations Officer

Supervises: May supervise CIS personnel

Starting Salary: $5,000/monthly ($60,000/yearly)

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About Communities In Schools

Rooted in community for over 40 years, Communities In Schools of Central Texas (CISCT) is a sophisticated 501(c)(3) nonprofit organization in Austin, Texas. Communities In Schools (CIS) is a national organization that ensures every student has what they need to realize their full potential in school and beyond. At CISCT, our mission is simple: surround students with a community of support, empowering them to stay in school and achieve in life.

Position Summary

The Administrative Assistant to the Chief Executive Officer provides reliable, high-level, confidential support, ensuring the CEO operates efficiently and strategically through organizational, communication, and problem-solving skills. Key duties involve calendar management, coordination of meetings, reconciling CEO expenses, providing general administrative support, and handling sensitive information with discretion. The Administrative Assistant will also support special projects as assigned.

What You’ll Do

Provide general administrative support for the CEO

Handle sensitive matters and maintain records with utmost confidentiality and discretion

Proactively manage and prioritize the CEO's extremely active calendar of appointments, resolving conflicts, and coordinating complex meeting schedules with internal and external stakeholders

Coordinate with all key participants, find mutually agreeable times, and send meeting invites

Inform CEO about daily meetings, scheduled activities, and deadlines

Assist with special projects by coordinating resources and tracking progress

Reconcile CEO expenses and prepare invoices and PVs

Maintain adequate system for managing supplies

Manage Contract Lifecycle process for CEO and Board Approvals

Assist in preparation, logistics, and administrative activities for board meetings

Manage the c-suite operations as directed by the CEO and/or COO

Assist and support c-suite with administrative tasks, including but not limited to calendar management, scheduling, meeting and presentation preperation, special projects support, resources coordination, document management, etc.

Participate in the CIS team aproach to service delivery and problem-solving

Promote and maintain agency values, culture, standards, and systems

Perform all other duties as required by the CEO or Chief Operations Officer

What You Bring

Minimum of 5 years of proven experience as an administrative assistant or in a similar role

Highest level of professionalism, discretion, judgment, and confidentiality

Proven ability to work in a fast paced always changing environment

Detail oriented with strong attention to detail

Exceptional organizational, time management, and multitasking abilities

Exceptional customer service skills

Solid written and verbal communication skills

Strong problem-solving ability

Strong computer skills including MS Outlook, Word, Excel and Power Point and virtual communication tools including MS Teams and Zoom

Demonstrated ability to take direction and work independently and proactively to meet deadlines

Reliable transportation is required

Why Join CIS?

Mission-driven work – Be part of a team that changes the trajectory of students’ lives.

Professional growth – Ongoing training, supervision, and career pathways into director-level roles.

Community impact – Build partnerships that extend beyond the classroom.

Generous paid time off: 4+ weeks of holidays, 2 weeks of vacation time, personal days and sick days

Comprehensive Health Coverage: 100% employer-paid employee medical plan available, plus family subsidies, dental, vision, life, disability insurance, and 403(b) retirement plan with employer match

Community-centered culture focused on impact, growth, and connection

Communities In Schools of Central Texas is proud to be an equal opportunity employer

About Communities In Schools of Central Texas

Provides dropout prevention and student support services to schools.

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