Observer Research Foundation
Website:
orfonline.org
Job details:
Role Overview
We are looking for a highly organized and proactive professional to coordinate in-house meetings, institutional events, seminars, and official gatherings. The role will primarily focus on meeting scheduling, internal coordination, stakeholder communication, and ensuring the smooth execution of meetings and events.
Key Responsibilities
- Coordinate in-house meetings, including weekly team meetings, seminars, and other institutional gatherings.
- Manage meeting schedules, calendar invites, participant confirmations, and related communications.
- Liaise with internal teams, senior leadership, speakers, and external stakeholders to ensure effective coordination.
- Support the planning and execution of institutional events, seminars, and closed-door meetings.
- Prepare and circulate meeting invitations, agendas, schedules, and other relevant documentation.
- Maintain meeting records, track action points, and coordinate follow-ups with relevant stakeholders.
- Provide administrative and logistical support for Board meetings, Trustee meetings, AGMs, and other official gatherings.
- Coordinate with relevant teams and service providers to ensure all meeting and event requirements are addressed in a timely manner.
- Undertake other meeting coordination, event management, and administrative responsibilities as required.
Desired Skills & Competencies
- Strong organizational, planning, and coordination skills.
- Excellent written and verbal communication skills.
- Ability to manage multiple priorities and meet deadlines.
- Strong interpersonal skills and the ability to work with senior leadership and diverse stakeholders.
- High attention to detail and a proactive, solution-oriented approach.
- Proficiency in Microsoft Office, Google Workspace, and calendar management tools.
Preferred Qualifications & Experience
- Prior experience in meeting coordination, administration, or executive support.
- Experience coordinating senior-level meetings, institutional events, and stakeholder engagements would be an advantage.
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