Administrative Assistant (Hartland, WI, US, 53029)

STAHL CraneSystems GmbH

Location: Hartland, Wisconsin, United States
Job type: Full-time

Required skills

Microsoft Office
Calendar software
Email

About the role

Join a team that values balance, open communication, and your future!

Dorner Manufacturing, a Columbus McKinnon Organization, is growing, and we’re looking for people who want more than just a job—they want a workplace where they can thrive. Enjoy a culture that prioritizes your work-life balance, leaders who communicate openly, and a company committed to continuous growth and innovation. Discover a career where you can make a difference and still make time for what matters most, apply now!

Job Summary/Overview

The Administrative Assistant provides routine administrative and clerical support to the General Manager and leadership team. This role helps ensure the efficient day‑to‑day functioning of the office by managing calendars, coordinating meetings, preparing documents, and handling general administrative tasks. The position requires strong organizational skills, attention to detail, and the ability to handle confidential information with discretion.

Essential Duties and Responsibilities

Administrative Support

Provide daily administrative support to the General Manager
Manage calendars, schedule meetings, and coordinate appointments
Prepare, format, and distribute correspondence, reports, and presentations
Answer phones, screen calls, and direct inquiries appropriately

Meeting & Communication Support

Schedule and coordinate internal and external meetings
Prepare agendas, take meeting notes, and distribute follow‑up materials
Assist with internal communications as directed by the General Manager

Office & Routine Tasks

Order office supplies and maintain inventory
Coordinate travel arrangements and logistics when needed
Support basic data entry and reporting tasks including maintaining weekly key performance indicators.
Assist with other clerical or administrative duties as assigned

Confidentiality & Professionalism

Handle sensitive and confidential information with professionalism
Serve as a professional point of contact for visitors, vendors, and internal employees

Knowledge, Skills, Competencies, and Abilities

Ability to build relationships both internally and externally to support customer needs
Ability to organize, prioritize, and approach tasks with a sense of urgency
Ability to work independently and as part of a team
Professional written and verbal communication
Attention to detail
Discretion and professionalism

Required Qualifications

High school diploma or equivalent
Previous experience supporting leadership preferred
Familiarity with basic office and administrative procedures
Valid driver license

Work Schedule

Monday - Friday

8:00am - 4:30pm

Benefits

Free coffee daily
11 paid holidays
Vacation and paid sick time
Medical, Dental, Vision insurance, effective day 1
401(k) with company match
Paid parental leave
Tuition assistance
Disability insurance
Dress for your day

About STAHL CraneSystems GmbH

Manufacturer of intelligent motion and material handling lifting solutions.

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