Practice Administrator

Description

Job Title: Practice Administrator – Colorado West Otolaryngologists

Position Overview

Seeking an experienced and highly motivated Practice Administrator to oversee the daily operations, financial performance, and strategic growth of a busy private practice specializing in Otolaryngology (ENT) and Audiology services. This leadership role supports a multidisciplinary team of 5 ENT physicians, 5 Audiologists, and 3 Advanced Practice Providers (APPs), ensuring operational excellence, regulatory compliance, and an exceptional patient experience.

The ideal candidate is a proactive leader with strong business acumen, healthcare operations experience, and the ability to balance strategic planning with hands-on execution.

Key Responsibilities

Operations Management

• Oversee      day-to-day clinic operations across ENT and Audiology service lines 
• Ensure      efficient patient flow, scheduling, and resource utilization 
• Develop      and implement operational policies and procedures 
• Monitor      key performance indicators (KPIs) and drive process improvements 

Financial Management

• Manage      practice financials, including budgeting, forecasting, and reporting 
• Oversee      bookkeeping and financial tracking using QuickBooks 
• Analyze      revenue cycle performance and optimize profitability 
• Partner      with billing team to improve collections, reduce denials, and ensure      compliance 

Revenue Cycle & Billing Oversight

• Supervise      in-house billing team and revenue cycle operations 
• Monitor      payer trends, reimbursements, and A/R performance 
• Implement      strategies to improve revenue cycle efficiency 

Human Resources Management

• Lead      recruitment, hiring, onboarding, and retention strategies 
• Oversee      employee relations, performance management, and disciplinary actions 
• Ensure      compliance with employment laws and internal policies 
• Develop      and maintain a positive, accountable workplace culture 

Contracting & Vendor Management

• Negotiate      and manage payer contracts and vendor agreements 
• Evaluate      contract performance and reimbursement rates 
• Maintain      relationships with key vendors and service providers 

Compliance & Risk Management

• Ensure      compliance with healthcare regulations (HIPAA, OSHA, etc.) 
• Maintain      readiness for audits and accreditation requirements 
• Develop      and enforce internal controls and risk mitigation strategies 

Strategic Planning & Growth

• Collaborate      with physician leadership on long-term strategy and expansion 
• Identify      opportunities for service line growth and operational improvement 
• Support      implementation of new technologies, services, and initiatives 

Qualifications

Required:

• 5+      years of healthcare management experience (private practice preferred) 
• Strong      knowledge of medical practice operations and revenue cycle management 
• Experience      managing financials, budgets, and reporting 
• Demonstrated      leadership and team management experience 

Preferred:

• Experience      in ENT, Audiology, or surgical specialties 
• Familiarity      with QuickBooks or similar accounting systems 
• Familiarity      with ModMed EMR
• Knowledge      of payer contracting and negotiations 
• Master’s      degree (MHA, MBA, or related) 

Key Competencies

• Strategic      thinking with strong execution skills 
• Financial      and analytical acumen 
• Leadership      and team development 
• Excellent      communication and interpersonal skills 
• Problem-solving      and decision-making ability 
• High      level of organization and accountability 

Compensation & Benefits

• Base      Salary: $100,000 - $125,000 annually DOE 
• Bonus      Potential: Based on performance and practice      financial outcomes 
• Health,      dental, and vision insurance 
• Retirement      plan options 
• Paid      time off and holidays 

Work Environment

• Fast-paced,      team-oriented private practice setting 
• On-site      leadership role with high visibility and impact 
• Opportunity      to shape the future growth of the organization