Scan and deposit checks
Perform receptionist responsibilities: including greeting visitors, answering incoming calls, scheduling appointments, providing general information regarding real estate listings, process listings, sales and closings - especially when admin is gone
Assembles buyer and listing packets
Processes some pendings in Dotloop and Darwin while she is completing TC duties
Main point person for OLL events including organizing and set up
Updates our office calendar and sends out weekly updates
Completes a Dotloop 101 class/refresher for newer agents when they have their first few files.
Takes attendance for our trainings and tracks yearly
Assists agents with various forms, technology questions or issues
Send executed contracts to attorneys and lenders in a timely manner
Ensure all contracts and documentation meet compliance standards
Coordinate closing logistics with affiliated partners, agents, and service providers
Order termite inspections and distribute reports and invoices to relevant parties
Order home warranties for pending transactions and provide confirmation documentation
Communicate and distribute closing confirmations to all parties
Prepare and distribute agent compensation statements
Maintain escrow compliance in accordance with company and regulatory standards
Coordinate the setup of escrow accounts for upcoming closings
Accurately enter and manage transaction data within the Darwin system
Prepare transaction files for closing and coordinate the disbursement of escrow funds
Maintain and update leaderboard and performance tracking data
Maintain organized and accurate files on all work processes
Open and close the office daily per local office instructions (turn on lights and radio, computer monitors, make coffee, straighten office areas, etc.)
Support the managing broker as needed