About the Department
(ON-CAMPUS - in-person position)
TRANSFER ONLY:
This position is open to internal permanent transfer Coast Community College District (CCCD) employees to apply. Non-Transfer candidates are not eligible to apply. If you are not a current transfer candidate for this position with CCCD, please do not apply at this time.
Orange Coast College (OCC) is seeking equity-minded individuals for a classified employee role as a Curriculum Specialist to the Vice President under the Instructional Services Wing.THE COLLEGE - About Orange Coast College
Orange Coast College's 164-acre campus is located in Costa Mesa, just minutes from Southern California's beautiful beaches, with its main campus in Costa Mesa and a campus in Newport Beach (Waterfront Campus). Orange Coast College (OCC) was founded in 1947 with the mission to serve the educational needs of a diverse local and global community. The College empowers students to achieve their goals by providing high-quality, culturally responsive, and innovative programs and services through pathways leading to degrees, transfers, certificates, foundational skills, workforce development, and lifelong learning. The College promotes student development, learning, and equitable outcomes by fostering a respectful, inclusive, caring, and participatory campus climate of student engagement and academic inquiry. Ideal candidates for this position will share OCC’s dedication to transforming lives through education, with a strong commitment to serving a diverse and vibrant student population. We currently enroll 18,121 students, the majority of whom are from racially minoritized populations: 39% of OCC's students are Latinx, 2% are African-American, 23% are Asian, less than 1% are Native American, 28% are White, and 6% are multiracial. As a designated Hispanic-Serving Institution (HSI) and an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI), Orange Coast College reflects the dynamic diversity in the region.
Orange Coast College (OCC) engages in a wide range of collaborative efforts to foster a culture of educational excellence and inclusivity. With a commitment to providing high-quality academic programs and student-centered support services, OCC creates an environment where all students can thrive. As a diverse and globally-minded institution, the college takes pride in initiatives that empower student communities by promoting cultural synergy across departments, including the Office of Student Equity, the Global Engagement Center, and the Multicultural Center.
OCC is a recognized leader in preparing students for transfer to four-year institutions and holds the prestigious designations of both a Hispanic-Serving Institution (HSI) and an Asian American, Native American, and Pacific Islander Serving Institution (AANAPISI). The college also boasts state-of-the-art facilities and is the first community college in Southern California to offer on-campus residential housing with over 300 apartment units, further enhancing the student experience.
Orange Coast College Employee-Student Demographic Information
Direct Link: Employee / Student Profile Comparison Dashboard
Department Specifics: About OCC's Instructional OfficeThis Orange Coast College position will support the Office of Instruction. The Office of Instruction provides leadership, administrative support, and accountability to the instructional wing so that it is better served to achieve its goals. Curriculum Management, Scheduling, Faculty Load and Pay, Instructional Planning Council, and Accreditation are supported by the Office of Instruction. Classified professionals in the Office of Instruction demonstrate the ability to interpret and implement contract and legislative changes; communicate effectively with students, management, administrators, and external stakeholders; and apply great attention to detail to assignments.
ABOUT THE DISTRICT
The Coast Community College District is a multi-college district that includes Coastline Community College, Golden West College, and Orange Coast College. The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services. Coastline, Golden West, and Orange Coast colleges enroll more than 60,000 students each year in more than 300 degree and certificate programs. Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States. The Coast Community College District values diversity, equity, inclusion, access, and anti-racism by creating a culture of inclusive excellence that uplifts employees and students through an environment that is equitable, diverse, inclusive, and accessible.
COMMITMENT TO EQUITY & IMPACT
The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, access, and anti-racism. Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible. We have a strong focus and importance on building an inclusive culture and atmosphere of belonging.
Ideal candidates for this position will share OCC's commitment to transforming lives through education, with a strong commitment to serving a diverse and vibrant student and employee population.
Summary
Performs a wide variety of complex and specialized administrative and technical support duties for an executive or senior-level administrator, in support of the coordination of data and materials to meet timelines of the curriculum approval process and management of curriculum information and related systems. Coordinates workflow and support activities for the instructional office involving multiple divisions and outside organizations.
Distinguishing Career Features
The Curriculum Specialist is a specialized administrative support role based on need and requires at least two years of related Administrative Assistant-level support with a demonstrated ability to serve the executives, e.g., Vice President or designee, whose functions require timely compilation and coordination of specialized information across instructional divisions and technical reporting.Essential Duties and Responsibilities
Specific duties may vary among departments, divisions, and jobs. Incumbents typically perform a substantial portion or all the following kinds of duties, as assigned:
- Provides support to an executive or senior-level administrator of a technical and complex nature. Completes work assignments by applying an in-depth understanding of the curriculum approval process and management of curriculum information, related technical systems, and reports.
- Prepares, maintains, and updates comprehensive curriculum information within local and State systems according to established policies, procedures, and applicable legislation. Provides appropriate codes for new course entry.
- Responds to inquiries and conveys technical and/or other information to faculty and staff on curriculum processes, policies, and procedures. Interprets and conveys policies and procedures and ensures compliance with legislation, including Title 5 and the California Education Code.
- Organizes, balances, prioritizes, and performs administrative support duties, anticipating business and academic calendars and cycles. Establishes and works within timelines for required reports and submissions.
- Coordinates the administrative aspects of projects and events, integrating them with ongoing work routines and making assignments to other staff as necessary.
- Serves on assigned curriculum and instruction committees providing administrative support to the curriculum approval processes such as, but not limited to cross-functional committees, agendas, minutes, and special meetings. Prepares drafts, revisions, and final documents assuring compliance, completeness, formatting, spelling, and grammar.
- Learns and applies technology as necessary to perform assigned duties.
- Prepares reports for internal and external use. Sets up deadlines for other work units to submit information.
- Receives and screens telephone calls and visitors, handling routine-to-difficult matters independently, providing information, or routing calls to administrators.
- Performs special projects as assigned. Conducts research to compile reports for administration to regulatory or governing agencies.
- Prepares requisitions and claims for reimbursement related to the ordering of catalogs.
- Compiles periodic analytical reports requiring research, estimates, and presentations that integrate text and presentation graphics. Prepares reports for State and local agency requirements.
- May train, and provide work direction to other staff and temporary help.
- Performs other related duties as assigned that support the objective of the position.
- Required to abide by all District policies and procedures including Board Policy 3050 – Code of Professional Ethics.
Position Duties
Knowledge and Skills
- The position requires extensive knowledge of curriculum processes, including data systems, timelines, and reporting.
- Requires in-depth knowledge of District, College, and divisional operations, policies, procedures, and calendars.
- Requires a well-developed knowledge of, and skill at using personal computer-based software programs that support this level of work, including but not limited to word processing, spreadsheet, presentation graphics, special applications used for curriculum, and data entry onto custom databases.
- Requires working knowledge of and skill at conducting research of education codes and legislation.
- Requires skill at facilitating problem-solving processes.
- Requires enough math skills to perform financial and statistical record-keeping.
- Requires enough knowledge of proper English usage, grammar, spelling, and punctuation to prepare professional correspondence.
- Requires well-developed human relations skills to convey executive office purpose, work productively and cooperatively with diverse teams, exercise patience when dealing with internal and external customers, and convey technical concepts.
Abilities- Requires the ability to independently perform the essential responsibilities and functions of the position.
- Requires the ability to accurately take and transcribe notes and/or meeting minutes/recollections.
- Must be able to learn, interpret, explain, and apply knowledge of policies, procedures, legislation, and special coding related to curriculum approval and reporting process.
- Requires the ability to learn and apply education codes and other policies and rules within a reasonable time.
- Requires the ability to prepare spreadsheets, graphs, and charts, and enter, import, and export data to and from databases.
- Requires the ability to plan, organize, and prioritize work in order to meet schedules and timelines.
- Requires the ability to communicate with administrators, parents, students, staff, and the community using patience and courtesy, and in a manner that reflects positively on the College and District.
Physical Abilities- The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
- Essential functions will vary by position.
- As defined by Title I of the Americans with Disabilities Act (“ADA”) and California’s Fair Employment and Housing Act (“FEHA”), the District shall engage in a timely, good faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.
Education and Experience - The position typically requires an Associate’s Degree and five years of progressive administrative experience, including two years in the equivalent capacity to an Administrative Assistant.
- A Bachelor’s degree may substitute for some experience.
- Or, any combination of education and experience which would provide the
required equivalent qualifications for the position.
AND
Evidence of demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic, gender, gender identity, and ethnic backgrounds of community college students. (California Code of Regulations Title 5 53022; Education Code Section 87360; Coast Community College District EEO Plan)
Licenses and Certificates- May require a valid driver’s license.
Working Conditions- Work is performed indoors where minimal safety considerations exist.
Minimum Qualifications
TRANSFER ONLY:
This position is open to internal permanent transfer Coast Community College District (CCCD) employees to apply. Non-Transfer candidates are not eligible to apply. If you are not a current transfer candidate for this position with CCCD, please do not apply at this time.
(ON-CAMPUS - in-person position)
(TRANSFER Only) This is a permanent, general-funded, full-time, 12-month per year classified position. The normal hours of work will be Monday through Friday from 8:00 am to 5:00 pm, with the flexibility to occasionally work extended hours and/or weekends, if necessary, to meet the department's needs. The effective date of employment will be arranged with the supervisor. The District provides medical, dental, and vision insurance for the employee and eligible dependents, and life insurance for the employee. (Salary Schedule: EE-119) Please note that job offers are conditional and are contingent upon the successful completion of a satisfactory comprehensive background check (including Livescan fingerprinting), satisfactory references, and approval or ratification by the District's Board of Trustees or the Chancellor.Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX. (Reference: BP/AP 5910)
The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive. Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply.
Pay Philosophy:
Through policies, practices, and other benefit programs, Coast Community College District delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality. In general, it is the policy of the District to place new employees at the first step of the salary grade. All movement on the salary schedule will occur on July 1 of each year for all Educational Administrator employees.
The SELECTED CANDIDATE is required to complete the following before employment:
Provide a Certificate of Tuberculosis Exam for initial appointment (Note: The certificate must be renewed every 4 years as a condition of continuing employment).
Have fingerprints taken by a Live Scan computer at the candidate’s expense. (Clearance must be received before the first day of employment.)
Present original documents for proof of eligibility to work in the United States.
Participate in a new hire onboarding appointment with an Employment Services Representative.
Application Requirements:
A complete application includes:
*Documents not requested in the job announcement will not be considered*
A complete Coast Community College District Online Employment Application.
Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
A Cover Letter highlighting your experiences relevant to this position and addressing the minimum and essential qualifications, including your evidence of demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, geographic, gender, gender identity, and ethnic backgrounds of community college students. (PDF recommended and not to exceed 3 pages).
A Current Resume of professional experience and educational background. (PDF recommended).
The deadline to apply is April 23, 2026. Incomplete applications and application materials submitted by U.S. mail will not be considered. You may seek in-person assistance with the online application by making an appointment with human resources. All applications must be submitted online before the deadline to be considered.
Apply online at http://www.cccd.edu/employment
Reasonable Accommodations
Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or email accommodation@cccd.edu.
Other Qualifications
Selection Procedure
All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement. Please note: Possession of the minimum qualifications does not ensure an interview.
Applicants wishing to apply for more than one position must submit separate application materials for each desired position.
Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation will be invited to an interview.
If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.
During the interview, candidates may be asked to conduct a short oral demonstration/presentation on a previously announced topic as well as participate in a writing exercise or a hands-on practical.
Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, several candidates will be recommended to move forward and will be invited for a second-level interview.
The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
The campus President will make the final recommendation for employment to the Board of Trustees.
The start date will be determined based on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.
Employment Information
To be considered in the initial committee review, all materials requested in this vacancy notice must be received no later than the filing deadline. Submission of all application materials is the responsibility of the applicant. Applicants wishing to apply for more than one position must submit separate application materials for each desired position.
Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College’s recommendation for employment.
The District reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews. The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve. The College does not return materials submitted in the application for a position.
EQUAL EMPLOYMENT OPPORTUNITY EMPLOYER
The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success. The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students. We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates. The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.
TITLE IX NOTICE TO APPLICANTS
The 2025 Coast Community College District Annual Security and Fire Safety Report provides the crime statistics for calendar years 2022, 2023, and 2024, which were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be obtained from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions.
Title IX & Sex Discrimination