Billing Specialist

Clearsite Industrial is seeking a detail-oriented and organized Billing Specialist is responsible for preparing and submitting accurate and timely client invoices, uploading documentation into customer portals, and supporting the evolution of Clearsite’s accounting workflow as we transition to a new field service system. This role is critical to maintaining strong cash flow and clear communication with customers and vendors.

Requirements

• 3+ years of experience in a billing, bookkeeping, accounting, or accounts receivable role, preferably in construction or industrial services.
• Proficiency in QuickBooks or similar accounting software.
• Strong knowledge of billing procedures and practices.
• Excellent attention to detail and accuracy.
• Ability to resolve billing issues efficiently and professionally.
• Strong organizational skills and the ability to manage multiple priorities.
• Effective communication skills, both written and verbal.
• Ability to work independently and as part of a team.

Key Responsibilities

Billing & Invoicing

• Generate accurate invoices daily and weekly for all field service operations.
• Review job tickets, work orders, time logs, disposal manifests, and backup documentation for completeness.
• Upload invoices and supporting documents to customer billing portals.
• Track approvals and payment statuses; update billing logs accordingly.
• Resolve discrepancies by coordinating with operations, project managers, and customers.
• Maintain digital filing and organization of all billing records.

System Implementation – Rapidworks or similar

• Participate in the transition from manual/Excel-based workflows to the Rapidworks field service software.
• Assist in mapping job codes, rate sheets, customer profiles, and billing rules.
• Test billing workflows and verify accuracy during system rollout.
• Help develop user guides and support the training of field and office staff.
• Ensure a smooth integration between Rapidworks and QuickBooks.

Benefits

Medical, Prescription, Dental, & Vision

Holiday pay

Paid Time Off

401k