About the Department
This position is responsible for coordinating administrative and personnel functions for the department. Job duties consist of related administrative duties. Successful performance contributes to the efficiency and effectiveness of those operations. FLSA status is Non-Exempt.
Position Duties
The following duties are normal for this classification. The omission of specific duties does not exclude them from the classification if the work is similar, related, or logical assignments for this classification. Other duties may be required and assigned. Specific duties listed may not be required for all positions in this classification, but are determined by the normal requirements for this particular position.
PERSONNEL SUPPORT DUTIES (45%)
Ensures that all time and attendance records are entered properly and submitted for processing.
Monitors leave time and leave requests.
Prepares personnel action forms.
Schedules physicals for department personnel.
Assists Human Resources staff in administering workers’ compensation claims.
Assists in developing and updating job descriptions.
Tracks employee performance appraisals for the Fire Department.
Assists in orienting and training department personnel; participates in the discipline process of department personnel.
Responds to employee questions regarding benefits and personnel policies; serving as the HR Liaison to the Fire Department.
RECRUITMENT AND SELECTION DUTIES (25%)
Assists in screening job applications; developing interview schedules; coordinating interview boards; scheduling and administering testing.
Conducts departmental new hire orientation.
Schedules facilities for examinations and interviews.
Performs data entry for new hires and exits.
PROMOTIONAL PROCESS SUPPORT DUTIES (20%)
Participates in developing selection processes to include written exams, role-play exercises, and oral interviews.
Attends tests development sessions.
Coordinates the administration of promotional testing assessments.
Prepares testing packets.
Secures test sites and assist in administering tests.
Disassembles testing materials upon completion.
OTHER RELATED DUTIES (10%)
Processes purchase order requests, receipts and reconciles accounts for the department as needed.
Receives and distributes mail.
Performs other duties as needed or assigned.
Minimum Qualifications
Bachelor's degree in Human Resources or four (4) years of personnel/payroll responsibilities.
Must have above average skill in the use of Microsoft Windows, Microsoft Office, including Word and Excel and the ability to adapt to other software.
Must be able to adapt to a changing environment and handle multiple priorities.
Other Qualifications
The following requirements are normal for this classification. Specific requirements may not apply to all positions within this classification but are determined by the normal requirements for the particular position. The following list was developed through job analysis; however, it is not exhaustive and other duties may be required and assigned.
Job duties are typically performed while sitting at a desk or table or while intermittently sitting, standing, walking, bending, crouching, or stooping. Employees occasionally lift light objects and must distinguish between shades of color.
Job duties are typically performed in an office.
Job duties require the ability to deal with and relate to people beyond giving and receiving instructions.
Job duties require the ability to talk, express, or exchange ideas by means of spoken words and/or hear and perceive the nature of sounds by ear.
Job candidates must be able to adapt to and perform under moderate stress.
Job duties require regular, punctual attendance consistent with the ADA, FMLA and other federal, state and local standards.
KNOWLEDGE, SKILLS, AND ABILITIES:
City of Prattville employees are required to obtain knowledge of the City of Prattville Policies and Procedures, and knowledge of their specific department rules, policies, and procedures. This job description does not necessarily include all the duties which may be required of individual employees in the classification. Job descriptions may be revised as needed.
Knowledge of department and city policies and procedures, and relevant federal, state, and local laws and regulations.
Knowledge of modern office practices and procedures.
Knowledge of city purchasing policies and procedures.
Knowledge of accounts payable and accounts receivable policies.
Knowledge of computers and job-related software programs.
Knowledge of file management principles.
Skill in prioritizing and organizing work.
Skill in the provision of customer services.
Skill in the maintenance of files and records.
Skill in the use of such office equipment as a computer, scanner, fax machine, and copier.
Skill in oral and written communication.
SUPPLEMENTAL INFORMATION:
Must provide proof of your legal right to work in the United States.
High School Diploma/GED is required.
Must possess and maintain a valid driver's license.
Willing to work overtime.
Willing to cooperate with the workload of the department.
Willing to attend continuing education courses.
Willing to comply with City of Prattville rules and regulations.
Must submit to drug screenings for this safety sensitive position.
Must be able to effectively and efficiently utilize Microsoft Word and Excel, and any software programs utilized in coordination with the job.
Must accomplish the essential functions of the job, with or without reasonable accommodations, in a timely manner.
EEOC COMMITMENT:
The City of Prattville is committed to maintaining equal employment opportunity by considering job applicants and employees for hiring and advancement on the basis of job-pertinent individual differences and not on the basis of extraneous factors such as race, color, religion, sex, national origin, physical and mental disability, marital status, sexual orientation, genetics, status as current or former uniformed service member, or any other classifications protected by law.