Emergency Management Coordinator

About the Department

Department: Fire
Pay Range: $65,540.80 -$76,195.00 annually, depending on knowledge and experience.
Minimum Preparation for Work:

• Graduation from an accredited college or university with a Bachelor's Degree and;
• Three (3) years of experience in emergency management, disaster response, public safety, or a related field. Experience in planning, training, exercise design, logistics, or grant management in emergency management preferred;

OR

• Combination of education, training, and/or work experience equal to or greater than the requirements listed above as determined by Human Resources.

Necessary Special Requirements:

• Possession of an appropriate driver license for equipment operated and any license, training or certification required by law or regulation to complete assigned tasks.
• Completion of FEMA IS-100, IS-200, IS-700 and IS-800 within the last five years.
• FEMA Professional Development Series (PDS) completion preferred or must be obtained within one year of employment.
• FEMAG/ICS 300, 400, 2300,  and  FEMA IS-2200must obtain within one year of employment.
• Additional emergency management, hazard mitigation, or disaster recovery certifications are a plus.

Nature of Work:
This is a highly skilled and responsible coordinator level position in emergency management. This position requires a strong background in emergency management, infrastructure planning, and coordination, with a proven track record of successfully managing critical infrastructure projects during both routine operations and times of crisis.
The Emergency Management Coordinator (EMC) is responsible for the planning, coordination, and implementation of emergency management programs that ensure the city's preparedness, response, recovery, and mitigation capabilities. This position works closely with local, state, and federal agencies, as well as private and non-profit partners, to develop emergency response strategies, conduct training exercises, manage resources, and ensure compliance with regulatory standards.This position requires considerable independent judgment and initiative in carrying out assignments to a successful conclusion. Work is performed under the general direction of the Fire Chief and is evaluated through review of attained results.

Examples of Work:

• Assists with the development,implementation, and maintenance of various emergency management plans, programs, and standard operating procedures to meet county, state, and federal compliance standards. Ensures adherence to FEMA, Department of Homeland Security (DHS), and National Incident Management System (NIMS) regulations.
• Maintains up-to-date knowledge of all laws and policies affecting emergency management activities.
• Develops, conducts, and evaluates emergency management training programs and exercises for public officials, first responders, and community stakeholders.
• Oversees the implementation of Incident Command System (ICS) and National Response Framework (NRF) training.
• Participates in regional emergency management planning efforts addressing natural or man-made disaster activities with county, state, and federal emergency service agencies.
• Maintains liaison with officials from local, state, and federal agencies, attending meetings to ensure effective collaboration.
• Coordinates damage assessments, resource allocation, and disaster relief efforts. Functions as Duty Officer in cooperation with the EOC for emergency management support after hours, responding to incidents as needed.
• Supports City staff in operational, planning, logistics, financial, training, technology, and administrative functions.
• Assists in the development and maintenance of CEMP/COOP/COG plans to ensure government continuity during emergencies.
• Works with city departments and collaboration with Escambia County EOC to ensure seamless coordination and response readiness.
• Formulates, updates, and implements emergency management goals and projects, ensuring alignment with local, state, and federal priorities. Identifies resource deficiencies and collaborates with officials to implement corrective measures.
• Performs other duties as assigned.

Knowledge, Skills and Abilities:

• Knowledge of administrative procedures and departmental rules and regulations.
• Knowledge of the City of Pensacola’s rules and regulations policies and procedures.
• Knowledge of federal, state, and local emergency management laws, policies, and procedures.
• Strong written and verbal communication skills for public speaking, policy writing, and interagency coordination.
• Ability to manage multiple projects, prioritize tasks, and meet deadlines under high-pressure situations.
• Proficiency in Microsoft Office Suite, emergency notification systems, GIS mapping, and incident management software.
• Strong problem-solving and analytical skills for emergency response planning and decision-making.
• Ability to identify and prioritize emergency needs.
• Ability to evaluate situations and make objective decisions.

The mental and physical demands and the work environment characteristics described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Mental and Physical Requirements:
While performing the duties of this job, the employee is regularly required to use hands and fingers to hold or feel, reach with hands and arms, walk, talk and hear. The employee is occasionally required to stand, sit, climb, balance, stoop, and crouch. Specific vision abilities include near distance, far distance, color and peripheral vision, and depth perception.

Work Environment:
Work is primarily sedentary in nature and performed in an office environment. The noise level in the work environment is usually moderate. Some jobs may require an employee to be exposed to outside weather conditions, wet and/or humid.

This description is not intended to be, nor should it be construed as an all-inclusive list of responsibilities, skills or working conditions associated with the position. It is intended to accurately reflect the activities and requirements of the position, but duties may be added, deleted, or modified as necessary.
This description does not constitute a written or implied contract of employment.

Local government providing municipal services and public infrastructure management.