Rent Stabilization and Housing Information Analyst

About the Department

The Rent Stabilization and Housing Information Analyst works under general supervision while serving as a lead worker, assigning tasks and monitoring their completion. In this role, the incumbent performs analytical and administrative functions related to the City’s rental property registry and associated program fees. Responsibilities include conducting high-level analysis, managing and validating registration and financial data, overseeing invoicing and the collection of annual fees, tracking exemptions, performing reconciliations across multiple systems, and producing reports to support program oversight, compliance, and decision-making. The position requires strong analytical skills, attention to detail, and experience with financial systems and database management.

In addition, incumbents serve in a lead capacity by overseeing and assigning work related to advanced customer service and technical assistance for the City’s rent stabilization program, mobile home park rent stabilization system, affordable housing initiatives, and homelessness response efforts. The role also serves as a key point of contact for tenants, landlords, and community members, providing guidance on program requirements, rights and responsibilities, and connections to supportive services..

WHAT YOU’LL DO:

• Administer and analyze data within the City’s rental property registry to ensure accuracy, completeness, and compliance

• Process, track, and reconcile registration fees and other program-related revenues

• Perform detailed financial reconciliation across systems, including the City’s financial system (Tyler Munis) and the rental registry platform

• Analyze payment, registration, and compliance data to identify discrepancies, trends, and areas for improvement

• Investigate and resolve complex issues related to accounts, payments, and registry records

• Develop and generate reports on program performance, revenue, and compliance metrics to support internal and external reporting requirements

• Support audits by preparing documentation, validating data, and ensuring adherence to financial controls and procedures

• Collaborate with Finance, IT, and program staff to improve data integration, system functionality, and reporting processes

• Recommend process improvements to enhance efficiency, accuracy, and user experience across program systems

• Provide technical assistance and guidance to landlords, tenants, and the public regarding program requirements, registration compliance, and available housing resources

Payroll/Classification Title:

Administrative Services Analyst

CLASSIFICATION SUMMARY:

This class is the sixth level in a nine-level Administrative Services series devoted to providing management analysis and oversight; program marketing, outreach and education; fiscal analysis and oversight; and administrative/clerical/customer service support to programs, projects, executive staff and elected officials. Incumbents perform journey-level professional financial, managerial and/or operational analysis work or program administration that requires independent evaluation and analysis of issues and the exercise of judgment, education and experience to select and apply criteria to resolve problems and make recommendations. Decision-making includes selecting the method to address a problem or issue, subject to the constraints established by management objectives and direction.

SUPERVISION EXERCISED / SUPERVISION RECEIVED:

Incumbents may serve as a lead worker, assigning work and monitoring work completion. Receives general supervision and is expected to prioritize work to meet deadlines and to keep the supervisor informed of issues that would impact achievement of a deadline, organizational policy or procedure or in consideration of risk management.

DISTINGUISHING CHARACTERISTICS:

This classification is distinguished from the Administrative Services Coordinator/Support Supervisor in that it performs professional financial, managerial and/or operational analysis work and/or provides professional program analysis, evaluation and administration.

WORK SCHEDULE: 

The normal work week is Monday through Thursday 8:00am to 6:00pm and alternating Fridays 8:00am to -5:00pm.  Depending on the work assignment staff may be assigned to a shift that is outside the standard work hours. In addition, this position may be required to be available to work additional hours in response to peaks in workloads and changes in department needs. The standard work environment varies depending on assignment but is typically either dependent on each position which is primarily in an office setting or out in the field. The City does not offer hybrid or remote work. 

Position Duties

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the Department.

• Performs professional financial, managerial and/or operational analysis work and/or provides program coordination and administration of assigned area.

• Responds to inquiries from internal and external customers; conducts research, audits and/or assessments; provides information, guidance and materials in support of designated programs; troubleshoots issues and resolves problems; and, provides project staff support, liaison services and/or general oversight to designated committees, external stakeholders or project teams. Monitors and ensures compliance with policy, procedures, standards and/or regulations.

• Gathers information, analyzes data, identifies requirements and trends, and presents findings; prepares, updates and maintains records, reports, presentations, marketing materials and databases; provides recommendations and implements solutions in support of assigned area.

• Provides analytical support and coordination of special projects, as assigned.

• Performs other duties of a similar nature and level as assigned.

Positions assigned to management analysis/program administration may be responsible for:

• Performing management analysis and policy support;

• Developing, designing, coordinating and implementing programs;

• Managing projects;

• Conduct financial analyses;

• Administering contracts;

• Preparing agenda items for City council and other boards and commissions;

• Compiling and analyzing data;

• Preparing complex reports;

• Representing the city in professional meetings and/or with other agencies;

• Writing grant applications;

• Conducting surveys;

• Recommending policies and procedures;

• Participating in the design of new and revised programs, systems, procedures and methods of operations;

• Coordinating and reviewing transactions;

• Planning and coordinating safety programs and emergency plans;

• Performing injury/accident investigations.

Minimum Qualifications

The following are the minimum qualifications necessary for entry into the classification:

EDUCATION AND EXPERIENCE:

• Associate’s degree (or 60 units working towards a Bachelor’s Degree) in business administration, finance, accounting or a related field, and four (4) years paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or an Administrative Services Specialist, Senior with the City of Oxnard in area of assignment; OR 
• Bachelor’s degree in business administration, finance, accounting or a related field, and two (2) years paraprofessional-level experience comparable to an Administrative Services Coordinator/Support Supervisor or Administrative Services Specialist, Senior with the City of Oxnard in area of assignment. 
  
  

LICENSING/CERTIFICATIONS:

• Class C license may be required depending on position

OTHER REQUIREMENTS 

• Must be able to effectively communicate in English, both orally and in writing

DESIRABLE QUALIFICATIONS

• Knowledge of rent stabilization laws, tenant protections, and housing policy

• Experience with case management systems or housing databases

Other Qualifications

APPLICATION PROCESS: 

• Submit NEOGOV/Government Jobs on-line application. 

• Complete and submit responses to the supplemental questions, if required. 

• Upload resume, cover letter, proof of degree (transcript), or other requested documents. 

Your application may be rejected as incomplete if you do not include the relevant information in the online application and include the information only on the resume. Applications and/or Supplemental Questionnaires that state "see my resume" or "see my personnel file" are considered incomplete and will not be accepted. Cover letters and/or optional resumes are not accepted in lieu of a completed application. 

The list of qualified candidates established from this recruitment may be used to fill other full-time, part-time, and temporary assignments. 

Selected candidate(s) must pass a thorough background investigation. 

UNION MEMBERSHIP: Positions in this classification are represented by the Oxnard Mid Manager's Association (OMMA)..

NOTE: For most positions, the City of Oxnard relies on office automation (Microsoft Office/Google) and web-based enabled tools, therefore candidates must be proficient and comfortable with computer use to perform functions associated with on-going work. 

Regular and reliable attendance, effective communication skills, and development of effective working relationships are requirements of all positions. 

Employees are required to participate in the City's direct deposit plan and are paid on a bi-weekly basis. 

This position requires a 12 month probationary period. 

Pursuant to California Government Code Section 3100, all public employees are required to serve as disaster service workers subject to such disaster service activities as may be assigned to them. 

If a candidate accepts a conditional job offer with the City of Oxnard, any and all pending applications for active recruitments with the City of Oxnard will be withdrawn and no longer considered.

REASONABLE ACCOMMODATION: The City of Oxnard makes reasonable accommodation for individuals/people with disabilities. If you believe you require special arrangements to participate in the testing process, you must inform the Human Resources Department in writing no later than the filing date. Applicants who request such accommodation must document their request with an explanation of the type and extent of accommodation required.

LEGAL REQUIREMENT: On the first day of employment, new employees must provide proof of citizenship or documentation of legal right to work in the United States in compliance with the Immigration Reform and Control Act of 1986, as amended. The City participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment. Employers can only use E-Verify once you have accepted a job offer and completed the Form I-9. For more information on E-Verify, please contact DHS. 888-897-7781 dhs.gov/e-verify

If you have any questions regarding this recruitment, please contact Raul Almanza at raul.almanza@oxnard.org. 

NOTE: The provisions of this bulletin do not constitute an expressed or implied contract. Any provision contained in this bulletin may be modified or revoked without notice