About the Department
This is a highly responsible position that is responsible for the day-to-day functions of Accounts Payable and Accounts Receivable financial information. This position reports to the Fiscal Operations Supervisor.
Position Duties
May perform either/both the Accounts Payable and Accounts Receivable daily activity to ensure that work gets completed.
Assists in processing invoices for payment.
Assist with daily accounts receivable work-receipting/invoicing.
Provide assistance and guidance to staff, other departments and general public with questions pertaining to accounts receivable and accounts payable related items, including vendor updates, policy changes, etc. Reconcile Accounts Payable and Accounts Receivable general ledger accounts monthly with subsidiary reports.
Assists in training staff, including cross-training as needs arise and job functions change. Assists in determining appropriate workflow to ensure audit compliance pertaining to separation of duties.
**Perform any other related duties as required or assigned**
Minimum Qualifications
EDUCATION AND EXPERIENCE
Graduation from an accredited college or university with an associate’s degree in business or accounting Two years of responsible accounting experience preferably in the accounts payable and/or accounts receivable areas. Must possess advanced computer skills.
An equivalent combination of training and experience may be considered
REQUIRED CERTIFICATES, LICENSES, REGISTRATIONS
Must possess a valid Florida Driver's License with an acceptable driving record.
Other Qualifications
ANALYTICAL ABILITY / PROBLEM SOLVING MODERATELY REPETITIVE
Activities with slight variation using a definite set of processes or directions with some degree of supervision.
PLANNING
With regard to general assignments in planning time, method, manner and/or sequence of performance of own work.
CONSIDERABLE RESPONSIBILITY
May also occasionally assist in the planning of work assignments performed by others within a limited area of operation.
DECISION MAKING
Performs work operations which permit opportunity for decision-making of minor importance. FREQUENTLY
Performs work operations which permit opportunity for decision-making of major importance.
COMMUNICATION SKILLS
Ability to read and understand simple instructions, short correspondence, notes, letters and memos.
MATHEMATICAL SKILLS
Ability to add, subtract, multiply and divide numbers.
Ability to perform these mathematical skills using money and other forms of measurement.
CRITICAL THINKING SKILLS
Ability to use common sense understanding in order to carry out simple multi-step instructions.
Ability to deal with standardized situations with limited variables.
SUPERVISION RECEIVED
Under direction where a definite objective is set up and the employee
PLANS AND ARRANGES OWN WORK
Referring only unusual cases to supervisor.
MENTAL DEMAND MODERATE
Operations requiring almost continuous attention, but work is sufficiently repetitive that a habit cycle is formed; intermittent directed thinking to determine or select materials, equipment or operations.
USE OF MACHINES, EQUIPMENT AND/OR COMPUTER
Regular use of complex machines and equipment (desktop/laptop computer and software, road and production machines and equipment, etc.)
ACCURACY
Probable errors of internal and external scope would have a moderate effect on the operational efficiency of the organizational component concerned. Errors might possibly go undetected for a considerable period of time.
PUBLIC CONTACT
Frequent contacts with general public, patrons, or other outside representatives, wherein the manner of handling these contacts has a bearing on the organization’s position and operation.
EMPLOYEE CONTACT
Contacts of considerable importance within the department or office. Requires tact in discussing problems and presenting data and making recommendations.
SOFTWARE SKILLS REQUIRED
Accounting Intermediate
Alphanumeric Data Entry Intermediate
Spreadsheet Basic
Word Processing/Typing Basic
ADDITIONAL SOFTWARE SKILLS OTHER SKILLS PHYSICAL ACTIVITIES
While performing the functions of this job, the employee may be required to:
Stand Occasionally
Walk Occasionally
Sit Frequently
Use hands to handle or feel Never Reach with hands and arms Never Climb or balance Never
Stoop, kneel, crouch or crawl Never
Talk or hear Regularly
Taste or smell Never
WEIGHT LIFT REQUIREMENTS
The employee must occasionally lift and/or move: Up to 10 pounds
VISION REQUIREMENT
Specific vision abilities required by this job may include Close vision (use of a computer, equipment, or any other work duties that require clear vision within two (2) feet or less).
ENVIRONMENTAL CONDITIONS
The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work near moving mechanical parts (spinning shafts, engines, lifts, etc.) Never
Work in high, precarious places (tall structures, bucket lifts, extension ladders, etc.) Never
Fumes or airborne particles (painting, sanding, solvents, flying lint or dust particles, etc.) Never
Toxic or caustic chemicals (including potential for chemical spills, etc.) Never
Outdoor weather conditions (exposure to outdoor heat, cold or inclement weather) Never
Wet or humid conditions (not weather-related, such as greenhouse, carwash, etc.) Never
Extreme cold (not weather-related, such as freezer, cold storage, etc.) Never
Extreme heat not weather-related, such as furnace, kitchen, ovens, etc. where temp is regularly above 100 degrees F) Never
Risk of electrical shock (live electrical wires, equipment that retains power after shutoff) Never Work with explosives (TNT, dynamite, nitroglycerine or other related explosives) Never Risk of radiation (x-ray equipment, nuclear radiation, electromagnetic radiation, etc.) Never
Vibration (jack hammer, soil compactor, equipment that creates high vibration, etc.) Never
The noise level in the work environment is usually Moderate (business office with computers/printers, light traffic, etc.)
This is not necessarily an exhaustive list of all responsibilities, skills, duties, requirements, efforts, or working conditions associated with the job. While this is intended to be an accurate reflection of the current job, management reserves the right to revise the job or to require that other or different tasks be performed when circumstances change (e.g., emergencies, changes in personnel, workload, rush jobs, or technological developments