About the Department
We’re excited to announce an
Administrative Assistant - Code Enforcement position within the Neighborhood Services Department! If you enjoy staying organized, supporting others, and helping keep day-to-day operations running smoothly, this could be a great fit.
Position Duties
Under the general direction of a supervisor, this position will perform a variety of organizational, administrative, and/or legal support activities for an assigned department or division. Performs skilled tasks in general office administration, including department budget management, records, and communications; may supervise other departmental administrative staff.
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.
- Provides administrative support to the assigned department or management team members.
- Maintains calendars, schedules meetings and appointments; prioritizes and resolves complex meeting schedules; coordinates meeting resources, travel, and special events.
- Maintains records of rental inspection activity and responds to public information requests related to Code Enforcement and rental inspection records.
- Prepares meeting agendas and presentation materials; takes and transcribes meeting minutes and prepares summaries for distribution.
- Performs rental inspection program functions, including review of applications, fee assessment and collection, and permit issuance.
- Communicates official programs, policies, and procedures to the public.
- Conducts and coordinates assigned projects and research studies; organizes and tracks documents for important cases, projects, and assignments.
- Identifies and resolves problems, including deadlines and time constraints related to areas of assignment; monitors due dates and progress for critical documents, projects, and files.
- Composes correspondence and other communication on a wide variety of subjects requiring knowledge of the procedures and policies of the City; creates, edits, and processes memoranda, and legal and technical documents.
- Evaluates, updates, and maintains department files and databases; collects and compiles statistical data; develops and creates a variety of technical and statistical reports; updates manual and computer records and tracking systems; creates management reports.
- Research files and computer databases; ensures all administrative actions are following City policy, procedures, and guidelines; utilizes the City computer systems to input, access, retrieve, and review confidential data.
- Resolves problems and customer service inquiries within the scope of authority; screens and routes calls to appropriate individuals, takes and delivers messages.
- Provides assistance to staff and customers on compliance with laws, rules, and regulations. Responds to sensitive requests for information that may involve confidential matters.
- Performs other duties as assigned.
SUPERVISION EXERCISED: No direct supervision exercised; may exercise occasional administrative and functional supervision for specified activities.
Minimum Qualifications
- Valid driver’s license
- High School Diploma
- One (1) year of experience in administration, business, code enforcement, or equivalent.
Special Requirements: None
Physical Demands/Work Environment:
- Standard office environment.
- Ability to sit or stand for long periods.
- Ability to lift 15 pounds.
Other Qualifications
None
