Fleet Parts Specialist

About the Department

Application Deadline: Friday, May 8, 2026, at 5 p.m. P.T.
Accepting Online Applications only through the City of Eugene Website

Information on How to Apply

The Fleet Parts Specialist performs technical, clerical, and operational work, including parts identification, ordering, receiving, inventory control, accounts payable, and customer service. The role uses inventory management software, electronic catalogs, and online procurement tools to ensure accurate stock levels and efficient parts availability for a diverse fleet that includes vehicles, heavy equipment, specialized apparatus, and communication systems.

Department/Division: Public Works Department / Maintenance Division

Salary Range: $28.63 - $35.74 / hourly; $59,550.40 - $74,339.20 / annually

The City of Eugene determines starting pay within the range based on relevant education and experience as provided by the applicant in their application materials. This process is consistent with the Oregon Equal Pay Act (OEPA). You can learn more about our process at our How to Apply page.

Benefits: The City of Eugene offers robust and competitive benefits. For more information, select the Benefits Tab, or view benefits summaries as well as see information about all employee benefits.

Supervisor: Kristine Mollman, x4863

Location: 1820 Roosevelt Blvd., Eugene

Work Schedule: One of four possible shifts; Monday – Friday, 6:00 a.m. – 2:30 p.m., 7:00 a.m. – 3:30 p.m., 7:30 a.m. – 4:00 p.m., or 8:30 a.m. – 5:00 p.m.

Classification: Fleet Parts Specialist

Position Duties

• Supports Fleet Parts & Supplies daily operations by including ordering, receiving, stocking, issuing, and reconciling payments for parts and supplies.

• Identifies and researches parts using catalogs, databases, technician specification, and vendor resources.

• Provides support to technicians and City staff, ensuring timely fulfillment and resolving sourcing issues.

• Communicates and coordinates with vendors about pricing, availability, and shipping.

• Uses inventory and fleet management systems to maintain accurate records.

• Monitors stock levels and recommends adjustments based on operational needs.

• Processes purchases, returns, and vendor invoices in line with purchasing policies.

• Tracks and verifies shipments and resolves delivery discrepancies.

• Maintains clean, organized, and secure storage areas.

• Performs inventory counts and reconciliation.

• Operates forklift and other material-handling equipment as needed.

• Maintains purchasing, inventory, and warranty records; prepares routine reports.

• Supports and recommends new technology, tools, and process improvements.

• Performs general clerical tasks and contributes to a safe, inclusive workplace.

• Other duties as assigned.

Minimum Qualifications

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes with relevant transferable skills from a variety of sources and experiences. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

When screening your application, the City will consider an equivalent combination of relevant education and experience which provides the applicant with the knowledge, skills, and abilities required to meet minimum qualifications for this position.

A typical way to obtain the knowledge and abilities would be:

Experience:

Four years of progressively responsible automotive/equipment parts and supply clerk experience, including two years of purchasing responsibility.

Training:

High School diploma or equivalent. Basic computer training and college or trade school coursework in business, inventory management or purchasing is preferred.

License or Certificate:

Valid Oregon driver’s license (or, the ability to obtain by date of hire); must pass driving records check and, if hired, maintain a driving record that meets the City’s standard. Oregon law requires that an out-of-state license holder must obtain a valid Oregon license (with appropriate endorsements) within 30 days of becoming domiciled in the state (ORS 803.355). 

Possession of or ability to obtain ASE Fleet Parts Specialist certifications (P1 and P2) within one year or within two ASE test cycles.

Possession of or ability to obtain a forklift certification within first six months of hire.

Background

Must pass a background check.

Physical

Must pass a physical assessment and drug test.

• A positive, “can do” approach to daily work, including the willingness to step in and assist teammates, take initiative on solutions, and follow tasks through to completion.

• Experience in parts, inventory, or purchasing workflows.

• Ability to accurately identify and source parts for a diverse fleet of vehicles and equipment.

• Proficiency with inventory systems, electronic parts catalogs, and standard office technology. Preferably with experience using Microsoft Office products, including Word, Outlook, and Excel.

• Strong accuracy and attention to detail in tracking parts, entering data, and reviewing invoices.

• Clear communication skills for working with technicians, vendors, and staff.

• Ability to shift smoothly between hands on support and office/administrative responsibilities.

• Track and analyze inventory data to identify trends or issues.

• Strong organizational skills with the ability to manage multiple requests and adapt to changing priorities.

• Ability to prioritize tasks, handle multiple requests, and meet operational deadlines.

• A commitment to positive customer service, continuous improvement, safety, and teamwork.

Other Qualifications

Working Conditions: Position requires both computer/office work and strenuous physical labor, including frequent walking, bending, stooping, kneeling, crawling, crouching, standing for prolonged periods, climbing and ability to push, lift, pull, and carry heavy and bulky objects up to 50 pounds. Some duties may involve exposure to adverse weather condition, noise, dust and hazardous chemicals and locations. Some duties may involve working in confined areas. Position may require wearing protective equipment and clothing.

What to Expect from our Selection Process  

Applicants are screened based upon their relevant knowledge, abilities, skills, experience, and training. The selection process varies according to the position and can include such things as screening of supplemental questionnaires, written or skill tests, ability or fitness tests, interviews, and assessment processes. In addition, background investigations and records checks may be required. Some positions also require applicants to have a psychological evaluation and/or physical examination and a drug test prior to employment. Marijuana use is evaluated consistent with current state law regulations. PLEASE NOTE: Once the posting closes, the process can take 4-6 weeks to complete.

Diversity, Equity, and Inclusion

The City of Eugene is committed to a respectful work environment. We value the cultural, educational, and life experiences of each employee. We believe that a diverse workforce enables us to deliver culturally responsive services to all members of our community. As part of our commitment to diversity, equity, and inclusion we desire to welcome, respect, and create a sense of belonging for a wide range of identities and experiences in our workforce. Women, people with disabilities, and persons of color are strongly encouraged to apply.

The City of Eugene complies with the Americans with Disabilities Act of 1990. Any applicant with a qualified disability under the Americans with Disabilities Act may request accommodation by contacting an employment coordinator at (541) 682-5061.

In compliance with the Immigration Reform and Control Act of 1986, the City of Eugene will request all eligible candidates who accept employment with the City to provide documentation to prove they are eligible for employment in the United States. NOTE: The City of Eugene does not participate in the E-Verify program; therefore, candidates requiring E-Verify for employment authorization will not be eligible for employment with the City.