Leave Management Specialist (Human Resources Specialist III) - To Establish a List

HUMAN RESOURCES DEPARTMENT

Leave Management Specialist   (Human Resources Specialist III)

To Establish a List

Major Human Resource Specialist Functions  

The major functions performed by a Human Resource Specialist include the development, application and resolution of issues and concerns regarding the effective administration and compliance with required City of Detroit, State of Michigan and federal laws and regulations. This position reports to the Chief Policy, Planning & Operations Officer. 

The Human Resource Specialist class includes all positions whose duties are to perform and support the application and execution of established policies, procedures and processes. The Human Resource Specialist must have a detailed understanding of the knowledge, and theory of Human Resource and Employee Services Management and how it applies to employees of the City of Detroit. They must understand, represent and apply pre-established initiatives to the full range of knowledge and ability .

This is the senior technical level of this series in which an employee acts as a subject matter expert and/or in a leadership role. It is distinguished from the Human Resource Specialist II class by the performance of duties with a wider scope and impact. For example, a Human Resource Specialist III employee often performs duties which have City-wide impact and involve working with a wide variety of individuals and groups with different needs/concerns. The work of a Human Resource Specialist III is reviewed on an as-needed basis. 

• Leave Administration: Manage FMLA, ADA (accommodation), short-term/long-term disability, and parental leaves from initial request to return to work
• Compliance & Policies: Ensure compliance with state and federal leave laws (e.g., FMLA, ADA, HIPAA and city of Detroit ‘s rules and regulations).
• Communication: point of contact for the TPA to ensure eligibility and paperwork requirements.
• Coordination: Collaborate with TPA, HR, payroll, and managers to track leave usage and verify accurate pay.
• Documentation: Maintain confidential and accurate documentation for all leave cases. 
• Preparing reports, processing documents, managing records, and organizing files.
• Analytical Thinking: Ability to analyze data and workflows to identify improvements.
• Answers questions as a knowledgeable resource in one or more functional areas. 
• Applies established professional guidelines and may perform research and/or analysis to make recommendations in solving problems. 
• Collaborates with others inside and outside the organization to develop and implement human resources policies and programs in support of city-wide initiatives. 
• Conceptualizes and plans new or improved programs for business area, collaborates with senior management team on interdisciplinary programs. 
• Develops a good working knowledge of assigned business areas and the operating processes and procedures within the City. 
• Develops compliance strategies. 
• Develops policy and coordinates policy with senior management team. 
• Develops vision, goals, objectives and performance measures. 
• Develops, recommends, and implements personnel policies, procedures, and programs consistent with city, state, and federal laws and regulations. 
• Identifies and collaborates with appropriate individuals and groups to develop and implement the changes. 
• Interprets legislation, regulations and case law that affect business areas. 
• Manages assigned special projects and programs. 
• Proactively develops solutions; facilitates problem solving among different individuals/groups to reach effective outcomes. 
• Proactively develops, manages, and evaluates programs and procedures that are responsive to the changing needs of the customer and the business environment. 
• Proposes new policy and changes to existing policy. 
• Provides internal consulting services to constituents and work groups. 
• Provides interpretation, guidance and training in the application of city rules and regulations as they apply to employee services and human resource policies. 
• Provides support as necessary to the Chief Policy, Planning & Operations Officer in the application of policy. 
• Recognizes the implications of proposed changes, identifies and collaborates with appropriate individuals and groups to develop and implement changes. 
• Recognizes the implications of proposed changes. 
• Responds to customer needs; applying standard practices and regulations. 
• Responsible for major business area such as a division or program. 
• Works independently to define and meet customer needs, facilitating innovation and exploration of non-traditional ideas.

Education

• Bachelor's degree with major in human resources, business, management, organizational development, or Human Resource.  

• The work is characterized as sedentary.
• Typically, Human Resource Specialists sit comfortably to do their work, interspersed by brief periods of walking, standing, bending, and extended periods requiring the use of computer terminals and technology to accomplish work objectives.  

• Work is performed in a comfortable office environment which is appropriately lighted, heated and cooled.
• The work environment contains no significant hazards.
• Some work may require walking and standing in conjunction with travel to and attendance at meetings and conferences away from the work site.