About the Department
This is routine bookkeeping and office work in the maintenance or review of fiscal records.
Position Duties
Scope of Work: To ensure accurate accounting records for receipts and/or disbursements within the City. This is a responsible nonsupervisory position. Duties include performing a variety of complex clerical and entry-level bookkeeping and accounting tasks, applying accepted procedures to the preparation and maintenance of accounting and other records, and preparing financial, statistical, and/or technical reports. Employees in this category are responsible for coding source documents and entering into computer. Detailed instructions are given at the beginning of work and on subsequent new assignments.
MAJOR JOB TASKS: (All duties listed may not be found in each position, nor does the list necessarily include all tasks which may be assigned to positions in this class.)
1. Coding source documents.
2. Prepares and posts accounting documents by computer, such as fees, receipts, invoices, requisitions, vouchers, expense accounts, and related operating reports.
3. Verifies math on source documents.
4. Receives and counts cash; maintains cash book or other control records.
5. Assists in balancing accounts by running tapes, proofreading, etc.; prepares summary of balances, cost information, or other reports as requested for supervisor's use in preparing financial statements.
6. Operates calculator, and other office machines.
7. Proofreads and posts operations progress or other reports and makes a monthly summary or recaps of such reports as needed.
8. Maintains file system for accounting records and associated documents.
Minimum Qualifications
Education: High school graduation or its equivalent, including courses in bookkeeping.
Experience: At least one (1) year of experience in bookkeeping, accounting, or secretarial assignments involving advanced recordkeeping (directly related business school or college courses may be substituted equally for up to six (6) months' experience); or any equivalent combination of experience and training that provides the required knowledge, skills, and abilities. Must be bondable.
Other Qualifications
Working knowledge of bookkeeping theories and practices and accepted office procedures.
Ability to perform a volume of numerical detail work with speed and accuracy, to make difficult mathematical computations with and without mechanical assistance (ability to operate a calculator by touch).
Ability to understand and follow oral and written instructions and technical terminology.
Ability to prepare financial and other records in a systematic, neat, legible manner.
Ability to establish and maintain effective working relationships with coworkers, a variety of governmental employees and officials, and the general public.
Must be proficient in Microsoft Office applications, including Excel and Outlook.
Must maintain a valid Alabama Driver's license.