Payroll Manager

The City of Anaheim Finance Department seeks an experienced Payroll Manager to oversee the City's payroll office.  The Payroll Manager will supervise, assign, review, and participate in the work of technical and clerical staff.  Duties include the timely processing and distribution of payroll, general ledger information, payroll tax and other deduction output; provide indirect supervision to the distributed payroll processing function; ensure work quality and adherence to established policies and procedures; and perform the more technical and complex tasks. The Payroll Manager is responsible for the payroll services for the City of 3,300 full and part time employees,
 
Candidates must possess four years of responsible professional journey-level payroll and payroll accounting experience supplemented by a Bachelor's degree from an accredited college or university with major course work in accounting, bookkeeping, finance, or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.  Possession of a Certification as a Payroll Professional by the American Payroll Association with 18 or more Continuing Education Units (CEU) earned in the last two years is highly desirable.  Experience administering payroll for a municipal government and knowledge of CalPERS payroll reporting is highly desired.
 

Participate in the development and implementation of goals and objectives as well as policies and procedures; make recommendations for changes and improvements to existing standards, policies, and procedures; monitor work activities to ensure compliance with established policies and procedures; maintain and update on-line payroll policies and procedures manuals.

Ensure City employees responsible for department payroll input and maintenance are properly trained on current and new procedures on a regular, on-going basis.

Experience and Education: Four years of responsible professional journey-level payroll accounting experience supplemented by a Bachelor's degree from an accredited college or university with major course work in accounting, bookkeeping, finance, or a related field. An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying.
 

Knowledge of: Operations, services, and activities of a comprehensive payroll program; principles of supervision, training, and performance evaluations; modern and complex principles and practices of payroll data processing systems and procedures including Automated Clearing House (ACH) and electronic payment transactions; salary reduction plans including IRC 127, 457, and 414(h)(2); laws and procedures for wage garnishments, including federal and state creditor garnishments; retirement plan reporting that includes enrollment, appropriate wage earnings, contributions, and separations; methods and legal requirements of payroll processing; accounting principles and practices; basic principles and practices of budget preparation and administration; principles and procedures of record keeping; principles of business letter writing and basic report preparation; office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases; pertinent federal, state and local laws, rules and regulations including tax laws, Electronic Federal Tax Payment System (EFTPS), and reporting procedures.

Ability to: Coordinate and direct payroll programs; supervise, organize, and review the work of assigned staff involved in payroll activities; select, train, and evaluate staff; recommend and implement goals, objectives, policies and procedures for providing payroll services; understand the organization and operation of the organization and of outside agencies as necessary to assume assigned responsibilities; understand, interpret, and apply general and specific administrative and departmental policies and procedures as well as applicable federal, state, and local policies, laws, and regulations; prepare clear and concise reports; participate in the preparation and administration of assigned budgets; effectively manage processes of a complex payroll system; recommend and follow through on performance improvement strategies for assigned employees; recommend and implement disciplinary processes; conduct effective research and analyze and evaluate new program techniques, methods, and procedures; make sound recommendations and develop appropriate implementation strategies; file all required tax reports within time parameters established by state and federal government; prepare and present clear training to staff and City department payroll clerks regarding changes in laws, policies and/or procedures; prepare materials that are understood by participants and ensure changes are implemented properly; effectively prioritize multiple orders and process orders originating out of state; work independently; exercise good judgment; plan and organize work to meet changing priorities and deadlines; effectively represent the City to outside individuals and agencies to accomplish the goals and objectives of the unit; work cooperatively with other departments, City officials, and outside agencies; respond tactfully, clearly, concisely, and appropriately to inquiries from the public, City staff, or other agencies on sensitive issues in area of responsibility; operate office equipment including computers and supporting word processing, spreadsheet, and database applications; communicate clearly and concisely, both orally and in writing; and establish and maintain effective working relationships with those contacted in the course of work.

License/Certification Required: Possession of an appropriate, valid driver's license. Possession of a Certification as a Payroll Professional by the American Payroll Association with 18 or more Continuing Education Units (CEU) earned in the last two years is highly desirable.