Active Adult Program Coordinator

“As dedicated stewards of Broomfield, our community-focused team delivers meaningful and impactful services and support.” 

This role creates engaging experiences for older and active adults through trips, enrichment classes, wellness programs, and special events. You’ll lead group travel from start to finish—building itineraries, coordinating vendors, negotiating contracts, and ensuring participant safety—while also supporting daily social and drop-in programming.

You’ll keep programs running smoothly behind the scenes by maintaining accurate data in RecTrac, supporting reporting and reimbursements for insurance-based fitness programs, and ensuring details are organized and up to date. You’ll also build strong partnerships with internal teams, community providers, and contracted vendors, while occasionally transporting participants in a 15-passenger bus.

About Us:

The Parks, Recreation, and Senior Services Department is committed to enhancing the well-being of our community through engaging programs, events, and services. As part of this team, the Senior Services Division focuses on creating meaningful opportunities for older adults in Broomfield and surrounding areas to stay active, connected, and supported.

(Persons hired in this position must be able to perform all the essential tasks required by the position.  The following statements are illustrative of the essential functions of the job and do not include other nonessential or peripheral duties that may be required.  The City and County of Broomfield retains the right to modify or change the duties or essential tasks and additional functions of the job at any time.  Examples of duties are not intended to be all-inclusive or restrictive.)

• Plans, coordinates, and implements a comprehensive portfolio of programs, classes, trips, and special events for older and active adults, ensuring offerings align with participant needs and organizational goals and resources.

• Manages all aspects of group travel programs (approximately 120 annually), including vendor selection, contract negotiation, itinerary development, logistics coordination, and participant safety oversight.(50% of position)

• Enters, maintains, and audits accurate program, class, and trip information within the RecTrac registration system, ensuring data integrity for registration, reporting, and participant communication.(10%)

• Oversees and facilitates daily on-site programming, including drop-in activities and social groups, ensuring a safe, welcoming, and engaging environment for participants.(15%)

• Monitors program quality and participation, evaluates outcomes, and implements improvements based on data, feedback, and observed community needs.

• Administers insurance-based fitness programs (e.g., SilverSneakers), including attendance tracking, documentation, and timely submission of reimbursement reports in accordance with program requirements.(10%)

• Builds and maintains collaborative relationships with internal departments, community organizations, and private vendors; coordinates contracted services and ensures compliance with agreements and service expectations.(10%)

• Provides transportation for program participants as needed, including safely operating a 15-passenger bus and ensuring adherence to safety protocols and licensing requirements.(5%)

Education

• Bachelor’s Degree from an accredited college or university in Gerontology, Therapeutic Recreation, Aging Studies, Human Services, Health Care Administration or a closely related degree - required. 

Experience

Years of related experience may be substituted for required education, however education cannot be substituted for the necessary work experience. Candidates must meet the minimum required years of work experience.