Deputy Clerk/Treasurer

About the Department

Responsible for providing administrative assistance, performing administrative and clerical support duties related to the County Clerk/Treasurer’s Office functions.

DISTINGUISHING CHARACTERISTICS:

This class is an experienced office administrative class. This class is distinguished from other administrative classifications by its specialization in support of Clerk/Treasurer activities and processes.

Position Duties

• Demonstrates regular, reliable, and punctual attendance.
• Assists customers on the telephone or in person; answers questions, explains rules, policies, and procedures, and provides information as appropriate; attempts to resolve complaints in an efficient and timely manner, referring matters requiring policy interpretation to supervisor for resolution.
• Issues marriage licenses; files fictitious firm names; processes notary bonds and marriage officiant applications; administers oaths.
• Receives, collects, and processes property tax payments and department deposits; scan supporting documents to records; verify cash, checks and credit cards.
• Assist customers on the phone and in person by looking up voters in database; assist with elections as needed.
• Assist with the balancing of daily receivables; calculate daily totals and verify amounts with financial database amounts; end of day cash counting. 
• Assist with the delinquency process; mail notices; update account notes in database.
• Reviews accounts payable (AP) checks and vouchers from other County departments for accuracy regarding authorization, amount, etc.
• Provides support to the Clerk to the Board by posting agendas, preparing packets and recording, transcribing, and typing minutes of meetings; sets up audio-visual, recording, and other equipment for meetings, and maintains schedule of meeting rooms.
• Performs a variety of general office support duties such as organizing and maintaining various files, typing correspondence, reports, forms, and specialized documents, scanning of documents, and proofreading and checking materials for accuracy, completeness and compliance with departmental policies and regulations.
• Prepares reports and summaries of activities; ensures accurate and timely completion of transaction records for associated agencies and County Departments.
• Represents the County with dignity, integrity, and a spirit of cooperation in all relationships with staff and the public.

Minimum Qualifications

Knowledge of:

• Use of specified computer applications including word processing and involving the management of databases or spreadsheet files and the development of special report formats.
• Business arithmetic.
• Standard office practices and procedures, including filing and the operation of standard office equipment.
• Applicable laws, regulations and codes.
• Principles and practices of accounting and bookkeeping.
• Record keeping principles and practices.
• Correct business English, including spelling, grammar and punctuation.
• Techniques for dealing with a variety of individuals from various socioeconomic, ethnic and cultural backgrounds, in person and over the telephone, often where relations may be confrontational or strained. 

Skill in:

• Performing office support work.
• Reading and explaining rules, policies, and procedures.
• Reviewing and resolving varied office administrative problems.
• Organizing, researching, and maintaining files.
• Making accurate arithmetic calculations.
• Reviewing financial documents for completeness and accuracy.
• Maintaining accurate financial records and preparing accurate and timely reports.
• Contributing effectively to the accomplishment of team or department goals, objectives, and activities.
• Dealing successfully with the public, in person and over the telephone.

• Nevada Driver's License.
• Nevada Notary Public certificate may be required.

Other Qualifications

1. Continued employment is contingent upon all required licenses and certificates being maintained in active status without suspension or revocation.
2. New employees are required to submit to a background investigation and if hired for a safety-sensitive position, a drug/alcohol screen.  Employment is contingent upon passing the background and the drug/alcohol screen (if applicable). 
3. Churchill County participates in E-Verify and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS, with information from each applicant's Form I-9 to confirm work authorization.  All candidates who are offered employment must complete Section 1 of the Form I-9 along with the required proof of their right to work in the United States and proof of their identity prior to starting employment.  Please be prepared to provide required documentation as soon as possible after the job offer is made.