The Senior Patient Access Rep will report to the Patient Access Supervisor or Manager and provide patient services and administrative support in ancillary operations. Will act as a knowledge source for registration by assisting in the daily process outcomes of the department. Will support team with training and problem solving to enhance registration performance. The Sr Patient Access Rep will be responsible for the continued development of staff and work with management to develop training programs, and assist with compliance with quality assurance program. Will interact with parents, patients, physicians and other staff under moderate supervision in a courteous manner. Provide assistance to other employees within their department as well as other departments. Collect and verify all demographic information to ensure accuracy . May provide required notification of scheduled and unscheduled services according to insurance provider requirements. May be responsible for scheduling patients for ancillary
appointments. Position may be required to float to ancillary patient access areas for coverage (ED, RAD, IP , LAB, AMSAC etc.). Must be able to complete a minimum of one complex access function (Complex Scheduling , Bed Management and Complex Mentorship).
%3Cb%3EMinimum Education%3C/b%3E%3Cbr/%3EHigh School Diploma or GED (Required)%3Cbr/%3E%3Cbr/%3E%3Cb%3EMinimum Work Experience%3C/b%3E%3Cbr/%3E3 years Related experience (Required)%3Cbr/%3E%3Cbr/%3E%3Cb%3ERequired Skills/Knowledge%3C/b%3E%3Cbr/%3EBroad knowledge in administrative processes, customer service skills.%3Cbr/%3EComputer knowledge necessary .%3Cbr/%3EMicrosoft Office experience preferred (Word %26 Excel).%3Cbr/%3EComplete Patient Access training curriculum and pass all competency assessments.%3Cbr/%3EThe ability to type minimum of 35 words per minute required.%3Cbr/%3E%3Cbr/%3E%3Cb%3EFunctional Accountabilities%3C/b%3E%3Cbr/%3E%3Cb%3EPatient Services%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3EEnsure accuracy of scheduling patients using the applicable scheduling system for the department: schedule routine and add-on exams; schedule complex radiological exams prior to the patient%27s arrival. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EComplete computer aided, on-line registration screen with parent/guardian via telephone or in person in professional %26 courteous manner. Complete bedside registration based on assigned work space. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3ECollect accurate demographic and insurance information. Update systems as needed in accordance with department standards for registration accuracy: Bedside registration conducted for ED patients; Bedside registration conducted when appropriate for Inpatients. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EUpdate scheduling systems with cancellation and no shows by COB. Reschedule appointment for patients who did not show or for ancillary services cancellations by providers. Schedule follow up appointments at check out. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EGreet patients and parents courteously. Arrive patient in appropriate system based on department policy. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EObtain required consents for department %26 ensure distribution of compliance related materials (i.e. HIPPA Privacy Notice, Patient Rights). Obtain copy of insurance card and photo ID to be stored in medical record (copy or scan activity required). Ensure applicable insurance company and CNMC HIM department receive copies of appropriate forms/documentation. Complete all documentation in accordance with department policy and procedure. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3ECollect and record co-payments, deposits and payments in full and provide payer with receipt: Responsible for helping department meet 85% of the collection target for the department. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3ERespond to patient portal work lists (i.e. appointment requests, fax queues, email requests, etc. May include messaging center work lists in the future). %3C/li%3E%3C/ul%3E%3Cb%3EInformation Verification%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3EVerify insurance eligibility using applicable eligibility system. Ensure that managed care carve outs (lab and radiology carve outs) are adhered to. Notify insurance companies or review agency as required by hospital contract and document notification as defined by policy. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EAdvise leadership of any authorization issues at the time of check-in: Identify surgeries/diagnostic testing without an authorizations; Contact provider’s office or scheduling coordinator to address issue timely without delaying patient care. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3ENotify parents of the need for completed insurance referral form or pre-authorization prior to scheduled/unscheduled appointment. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EDiscuss co-payment, deposits, payment in full, or past due balance collections with parents in a professional %26 courteous manner. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3ECounsel parents or refers parent to Financial Information Center (FIC) for establishing payment schedule or method of payment. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EVerify insurance information is complete prior to procedure, and collect and verify pre-authorization/referral information: Obtain authorizations 5 days in advance of service; Interface with insurance companies as needed; Document activity in “account notes” following standards set by department; Complete complex authorization process for IP services. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EUtilize all systems where patient information may be to verify that systems are in synch. %3C/li%3E%3C/ul%3E%3Cb%3EBed Management, Billing/Charts Preparation, Daily Reconciliation%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3EReview and print department schedules, ensure appropriateness of scheduled appointments, and back fill open slots: For ancillary services ensure all applicable orders/scripts/referrals are obtained prior to services being rendered.%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EAppropriately clear all walk-ins and ensure scheduled appointments are linked to scheduling system.%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3ERetrieve department chart for existing patients and prepare chart for new patients.%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EAssigns beds to patients in accordance with established criteria and availability: Communicate bed assignments to sending and receiving units; Contact AD Coordinator regarding transfers from other hospitals; Process all admissions and transfer request accurately and timely; Notify insurance company of admission in a timely manner.%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EDischarge active recurring accounts for patients being admitted. Follow policies and procedures for specialty discharges (i.e. WRTC).%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EReconciles charge capture against schedules.%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EMaintain departmental requirements regarding cash controls and collections. Reconcile daily cash receipts/collections and submit to manager.%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EEnsure that quality registration work queues are addressed timely: Activity should be completed 3-4 days in advance of ancillary session; Work standard may be 5-7 days for areas with procedures requiring authorizations.%3C/li%3E%3C/ul%3E%3Cb%3EPerformance Improvement, Mentoring and Training%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3EProvide input to manager about registration errors for ongoing training purposes: Monitor %26 correct registration errors; Monitor QA reports to identify training needs %26 ensure standards are met. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EWork with manager to reduce registration and authorization denials. Work with manager to research and resolve missing charges. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EProvide expertise to peers throughout the institution: Train %26 mentor PAR staff (may conduct training sessions); Provide work flow guidance. %3C/li%3E%3C/ul%3E%3Cb%3EOffice Support%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3EAnswer telephone and address caller needs appropriately: Avoid transferring calls for better service to families; Meet department standards relative to ACD policies if applicable; Manage voice mail messages within same business day. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EDistribute mail. May work returned mail as needed. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EResponsible for information distributed via e-mail: Check work email a minimum of 3 times daily and respond to inquiries within 24 hours (or next business day). %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EMaintain office files and office supplies at PAR levels. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EMaintain clean reception area and work space. %3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EOther support as needed. %3C/li%3E%3C/ul%3E%3Cbr/%3E%3Cb%3EOrganizational Accountabilities%3C/b%3E%3Cbr/%3E%3Cb%3EOrganizational Commitment/Identification%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3EPartner in the mission and upholds the core principles of the organization%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3ECommitted to diversity and recognizes value of cultural/ ethnic differences%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EDemonstrate personal and professional integrity%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EMaintain confidentiality at all times%3C/li%3E%3C/ul%3E%3Cb%3ECustomer Service%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3EAnticipate and responds to customer needs; follows up until needs are met%3C/li%3E%3C/ul%3E%3Cb%3ETeamwork/Communication%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3EDemonstrate collaborative and respectful behavior%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EPartner with all team members to achieve goals%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EReceptive to others’ ideas and opinions%3C/li%3E%3C/ul%3E%3Cb%3EPerformance Improvement/Problem-solving%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3EContribute to a positive work environment%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EDemonstrate flexibility and willingness to change%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EIdentify opportunities to improve clinical and administrative processes%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EMake appropriate decisions, using sound judgment%3C/li%3E%3C/ul%3E%3Cb%3ECost Management/Financial Responsibility%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3EUse resources efficiently%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3ESearch for less costly ways of doing things%3C/li%3E%3C/ul%3E%3Cb%3ESafety%3C/b%3E%3Cbr/%3E%3Cul%3E%3Cli%3ESpeak up when team members appear to exhibit unsafe behavior or performance%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EContinuously validate and verify information needed for decision making or documentation%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EStop in the face of uncertainty and takes time to resolve the situation%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EDemonstrate accurate, clear and timely verbal and written communication%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EActively promote safety for patients, families, visitors and co-workers%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EAttend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance%3C/li%3E%3C/ul%3E%3Cb%3EOrganizational Accountabilities (Staff)%3Cbr/%3EOrganizational Commitment/Identification %3C/b%3E %3Cul%3E%3Cli%3EAnticipate and responds to customer needs; follows up until needs are met%3C/li%3E%3C/ul%3E%3Cbr/%3ETeamwork/Communication %3Cul%3E%3Cli%3EDemonstrate collaborative and respectful behavior%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EPartner with all team members to achieve goals%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EReceptive to others’ ideas and opinions%3C/li%3E%3C/ul%3E%3Cbr/%3EPerformance Improvement/Problem-solving %3Cul%3E%3Cli%3EContribute to a positive work environment%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EDemonstrate flexibility and willingness to change%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EIdentify opportunities to improve clinical and administrative processes%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EMake appropriate decisions, using sound judgment%3C/li%3E%3C/ul%3E%3Cbr/%3ECost Management/Financial Responsibility %3Cul%3E%3Cli%3EUse resources efficiently%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3ESearch for less costly ways of doing things%3C/li%3E%3C/ul%3E%3Cbr/%3ESafety %3Cul%3E%3Cli%3ESpeak up when team members appear to exhibit unsafe behavior or performance%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EContinuously validate and verify information needed for decision making or documentation%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EStop in the face of uncertainty and takes time to resolve the situation%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EDemonstrate accurate, clear and timely verbal and written communication%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EActively promote safety for patients, families, visitors and co-workers%3C/li%3E%3C/ul%3E%3Cul%3E%3Cli%3EAttend carefully to important details - practicing Stop, Think, Act and Review in order to self-check behavior and performance%3C/li%3E%3C/ul%3E