GRI-Secretary

Chesapeake Public Schools

Location: Chesapeake, Virginia, United States
Job type: Full-time

Required skills

Microsoft Word
Microsoft Access
Microsoft Excel

About the role

Chesapeake Public Schools

JOB DESCRIPTION

To perform this job successfully, an individual must be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary job functions herein described. Since every duty associated with this position may not be described herein, employees may be required to perform duties not specifically spelled out in the job description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this job description.

School Secretary

Department: Secretarial/Clerical - All Schools and Support Buildings

Pay Grade: U107

FLSA Status: Non-Exempt

GENERAL PURPOSE

This position performs intermediate, skilled clerical work while performing a variety of secretarial and clerical tasks in an office environment. Work is performed under regular supervision.

ESSENTIAL JOB FUNCTIONS

Performs skilled clerical work while performing a variety of secretarial and clerical tasks in an office environment.
Serves as clerical support to the principal/department supervisor; greets visitors and answers the telephone; prepares and maintains files/records; types correspondence; assists students and school/department staff.
Types general correspondence, memorandum, reports, schedules, contracts, purchase orders and other materials from rough draft, copy, marginal notes or verbal instruction;
Serves as receptionist; answers telephone, provides information, takes and dispatches messages;
Greets visitors and refers to proper authority for disposition;
Responds to inquiries about the school, programs, procedures and policies;
Maintains appointment calendar, schedules appointments and meetings;
Checks and reviews a variety of data for accuracy, completeness and conformance to established standards and procedures;
Collects, maintains and prepares data for records and generates requested reports;
Performs minor accounting type functions;
Processes work orders;
Makes arithmetical calculations; requisitions supplies and materials for school/department;
Processes vandalism, accident and workers' compensation forms;
Records daily attendance and calls parents if student is absent;
Maintains records of excessive student absences and unexcused absences;
Maintains confidential information;
Makes announcements on the public address system;
Sorts and distributes mail;
Verifies information for athletic eligibility;
Prepares and distributes grade cards;
Maintains student files and responds to transcript requests;
Maintains catalogs, profiles, calendars, demographics, schedules, attendance and grade records on computer;
Prepares files and records for entering and withdrawing students;
Writes absentee and tardy slips, issues passes;
Handles a variety of routine technical and administrative assignments;
Sets up and maintains office procedures and filing systems;
Types letters and memos, reports, bulletins, agendas, invoices, schedules, manuals, student files and records;
Operates standard office, word processing and data processing equipment;
Performs related tasks as required.

MINIMUM QUALIFICATIONS

Any combination of education and experience equivalent to graduation from high school including or supplemented by courses in typing or word processing and extensive clerical and secretarial experience.

KNOWLEDGE, SKILLS, AND ABILITIES

General knowledge of standard office practices, procedures, equipment, and secretarial techniques
Ability to type accurately and at a reasonable rate of speed
Knowledge of business English, spelling, and arithmetic
Ability to operate a variety of office equipment
Ability to meet the public effectively
Ability to utilize Microsoft Word, Access, and Excel computer programs

WORKING CONDITIONS & PHYSICAL REQUIREMENTS

Exertion of up to 10 pounds of force.
Work requires kneeling.

Work requires stooping.
Work requires grasping.
Work requires crouching.
Work requires reaching.
Work requires lifting.
Work requires using fingers.
Work requires repetitive motions.
Spoken word required for expressing/exchanging ideas.
Vocal communication required to convey instructions.
Hearing required to perceive information at normal levels.
Visual acuity is required for determining accuracy of work.
Visual acuity is required for operation of machines.
Visual acuity is required for observing surroundings.
Not subject to adverse environmental conditions.

About Chesapeake Public Schools

Public K-12 school district serving Chesapeake, Virginia.

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