About the Department
POSITION SUMMARY
Responsible for specific departmental functions including reports, ledgers, forms, and all related duties. Performs first level information and document processing support to in person, by mail and telephone customers by providing information, processing and reception of documents.
Position Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES
Tasks include but are not limited to:
- Greeting the public and other individuals in person or telephonically, and responds to the requests or directs the individual to the proper person or department.
- Answers questions and provides assistance on topics and documents.
- Responsible for departmental functions including general secretarial duties such as typing, filing and answering multi-line telephone.
- Cash handling and reconciling cash drawer daily.
- Responsible for indexing, bookkeeping, inputting various records, files and deed descriptions.
- Reception of records.
- Must have some knowledge of Probate and Election Code.
- Know and understand County Personnel Policy and departmental policies pertinent to the position and perform all related work as required.
SUPERVISORY CONTROLS- This position performs under the general supervision of the County Clerk and Chief Deputy Clerk who may provide assignments and instruction, determine objectives, priorities and deadlines, and assists the employee with unusual situations. The employee uses own initiative and judgment to perform work in an independent and timely manner in accordance with precedents and established policies and procedures.
Minimum Qualifications
QUALIFICATIONS
- Education/Training/ Experience: High school Diploma or G.E.D.; three (3) years’ experience in Recording & Filing.
- Experience Substitution: Up to two (2) years college/48 hours course work can be substituted for two (2) years’ experience,
- Licenses/Certification: Valid N.M. driver’s license with a good driving record.
- Desirable Qualifications: A.A. degree or secretarial school.
- Other: Post offer Drug Analysis. Driver’s License and Criminal Background Investigation.
Other Qualifications
Knowledge, Skills, and Abilities Required:
- Ability to read, write and understand written and oral instructions.
- Ability to effectively communicate orally and in writing in English.
- Ability to perform arithmetical calculations.
- Ability to read and input various records, deed descriptions and technical records.
- Ability to use reproduction equipment, calculator by touch, and microfilm viewer.
- Ability to type accurately.
- Highly proficient in the use of personal computers and computer software products.
- Work well with ever changing priorities and/or situations.
- Interact with the general public and occupants of the county building in a professional and friendly manner.
- Work independently using good judgment and decision making skills.
- Must be able to work with maximum accuracy and efficiency, have strong organizational and public relations skills and be able to effectively safeguard confidential information.
- Employee must know and understand County Personnel policy as well as all county and departmental policies pertinent to the position.
- May require some out of town travel for training.
- Employee must know and understand County Personnel Policy and all county and departmental policies pertinent to the position and perform all other duties as assigned.
- Must be able to maintain an acceptable attendance record, be punctual and meet established deadlines.
Safety requirements: This position must comply with all safety guidelines of Chaves County.
Physical demands: The work is sedentary, typically requiring the employee to be able to sit comfortably to do the work. There may be some walking, stooping, standing, bending, carrying of light items or driving an automobile. Talking, hearing and seeing are essential to the performance of the job. Mental application utilizes memory for details, verbal instructions, discriminating thinking.
Work environment: Work for this position is performed indoors. The work area is adequately lighted, heated, and ventilated and involves typical risks associated with an office environment that require normal safety precautions and safe work practices.