Assistant to Film and TV agent

Provide administrative support to a Film and TV agent in this busy talent agency. This job description is a guide to the nature of the work required of the assistant and the post holder may be required to undertake other duties appropriate to the nature of the post as agreed with their Manager. Main duties Managing the diary and setting meetings for your manager and their clients. Keeping on top of a busy inbox with lots of incoming emails. Organising travel/accommodation/meeting itineraries, for festivals or set visits. Proactively providing information that is needed on companies/projects in advance of meetings. Researching production companies to submit client projects when asked by agent. Tracking film and television projects and updating project information on the database. Ensuring that we have up-to-date details of where producers/execs currently work, and previous credits/development projects. Forwarding or handling festival invitations and press requests. Providing paras (short pre-written client bios) for OWA/ODAs (open writing and directing assignments) on request. Taking minutes in meetings occasionally. Tracking and identifying talent. Submitting client projects to producers in collaboration with your manager - and following up on submissions. Updating credits and images on client pages of our website and posting Tweets where appropriate, using the house style guide and relevant hashtags (instructions available). Reading and reporting on material sent in for clients, reading client's work (treatments, bibles, and scripts) and sending feedback notes. Making enquiries with publishers/publishing agents to discover whether film/TV rights are currently available. Attend regular catch-ups/status update meetings with your manager, keeping a log of what we need to do with each client. Saving emails on clients' and producers' ACT pages (our contact information database), and ensuring that client and producer contact details are updated on ACT Working with the Finance team to keep on top of invoices Managing and administering client guild memberships (such as WGA/DGA/WGGB/ALCS) Helping with reviewing changes in drafts of contracts using Word comparison and tracked changes tools. Scanning and filing contracts. Preparing contracts for client signature (both in hard copy and via DocuSign as necessary) and ensuring that we receive fully-executed copies. Keeping track of contracts (circulating for signature either physically or electronically, chasing up as necessary). Taking and fielding calls. Putting together Word document booking notices using information gleaned from contracts including details of payments to be invoiced. Script reading and discussion on clients' work. Drafting emails to producers to introduce clients and their projects. Tweeting, updating the website, sourcing publicity and production stills as needed. Updating paras and the CVs in Word doc and PDF form and uploading to the website. Keeping track of client 'welcome packs' (the paperwork we issue for signature to new clients when we begin representing them) and co-representation agreements, and overseeing to ensure we always get FECs (fully executed copies, ie signed by all parties) of all contracts Corresponding with clients and helping them with basic queries – answering questions about whether funds have come in, if a payment has been invoiced yet, asking for a producer's email address etc.

Casarotto Ramsay strives to support a creative industry that reflects and celebrates the diversity of our community, especially in supporting equal opportunities for our clients and colleagues regardless of gender, race, socio-economic background, age, disability, sexual orientation and national origin. As such we are making a concerted effort to foster an inclusive workplace culture and welcome applications from anyone with the skills and drive to support new, exciting work.