Inventory Control & Accuracy
- Ensure 100% traceability and inventory integrity for all raw materials, packaging materials, consumables and finished goods
- Maintain system stock and physical stock alignment through regular cycle counts and periodic physical verification
- Ensure FIFO / FEFO compliance
- Identify, investigate and close stock variances with documented root cause analysis, stock reconciliation reports, physical verification records, FIFO / FEFO logs, variance RCA & corrective action records
Inbound Material Control (GRN Compliance)
- Ensure materials are received only against approved purchase orders
- Verify quantity, condition, labeling and documentation during receipt
- Ensure GRNs are posted accurately and within defined timelines
- Maintain segregation of accepted, rejected and quarantined materials
- Responsible for GRN register/system reports, Inspection and acceptance tags, quarantine & rejection records
Outbound Control & Material Issuance
- Ensure materials are issued only against authorized requisitions. Prevent unauthorized, excess, or incorrect material issues
- Maintain complete documentation for all stock movements, material requisition approvals, issue slips/system issue records, batch wise traceability records
- Support production schedules by ensuring material availability without over issuance
Storage, Quality & Contamination Control
- Ensure storage conditions meet quality, safety and regulatory requirements. Support GMP/feed food safety standards
- Maintain segregation to prevent - cross contamination, mix ups, quality deterioration
- Maintain housekeeping & pest control records, storage layout & segregation maps, GMP inspection checklists
Safety & Statutory Compliance
- Ensure compliance with all warehouse safety norms, including - stacking limits, material handling practices, fire safety, hazardous material storage
- Ensure warehouse personnel are trained in safety procedures
- Report and close safety deviations through corrective actions
- Maintain safety training records, incident / near miss reports, fire & safety inspection logs
Documentation & Record Control
- Maintain all warehouse records in accordance with document control procedures. Ensure records are legible, retrievable, protected from loss or damage
- Maintain SOP compliance records, record retention index, controlled document lists
Audit & Inspection Readiness
- Partner during internal audits, external/customer audits, regulatory inspections
- Ensure timely closure of audit observations, non-conformances, and CAPAs. Participate in continuous improvement initiatives arising from audits
- Maintain audit reports, CAPA closure records, management review inputs
People & Contractor Control
- Ensure warehouse staff and contract labor operate strictly as per approved SOPs
- Maintain training records for SOPs, safety, system usage and ensure compliance with labor and site rules
- Responsible for contractor compliance documentation, training matrices, attendance & authorization records
Cost Control & Loss Prevention
- Prevent losses due to mishandling, damage, expiry and pilferage
- Support inventory optimization and working capital control. Escalate abnormal losses immediately to management
- Maintain Loss/damage reports, write off approvals, inventory aging analysis