Executive Assistant

About the role As an Executive Assistant to our EMEA Regional Lead, your role is to partner with the Lead's Leadership Operations (Chief of Staff) and the EMEA Regional Lead to support their day-to-day administration and operations and ensure they're able to focus on key strategy and business complexities, and are ultimately set up for success. A great EA clears the way for a Lead and their team to be highly productive, organised and to navigate changing complexity at speed. This role reports into the the EMEA Regional Lead's Chief of Staff. Working in the EMEA team means juggling a huge number of always changing priorities and complexities - including: * different geographies and timezones as we scale teams all over the world; * helping to plan for large budgets that cut across hundreds of initiatives and many global markets; * working with both developed and newly formed teams as we look to evolve our existing teams, and scale up new ones; * Bringing together different types of role included Comms, Marketing, Content, SEO, and Product to bring to life the International Growth strategy together with working across the UK standalone Products to assist in their roles * EMEA Lead speaker (events), board involvement, and active network engagement. You will also have a team of EA's from other areas of the business to knowledge share, contribute to and support each other along the way. The successful candidate will be a key contributor to Canva's global mission to empower the whole world to design and do the most good possible. At the moment, the role is focused on: * Time management: You'll create clarity to chaos by ensuring our EMEA Regional Lead's, and other key EMEA Leads, time is used effectively through strategic calendar management, coordinating meetings and tracking a large volume of action items and follow ups. You'll navigate complex and often changing priorities at speed – knowing where to prioritise, make decisions and how best to quickly collaborate with multiple team members across the globe. * Travel planning: You'll plan for travel by managing both logistical travel arrangements as well as trip itineraries, and all the details needed for both domestic and international travel. * Meeting preparation: You'll prepare for meetings by coordinating and assisting in building any materials and research such as; prep decks, presentations, speaker notes and working with teams of people across Canva to gather information for meetings. Audiences will range from direct teams, Canva wide employees and external events. * Project administration: You'll help out with a wide range of tasks and processes as they come up including expenses, documentation and any other ad hoc requests. As you grow in the role they'll be opportunities to lean in on other projects and initiatives, working with multiple groups around Canva. * Team activities: You'll lean in to support the organisation of the quarterly kick-off's known as 'twice yearly Half Openers', EMEA All Hands, group wide off-sites, celebrations and gifts, ensuring everyone is empowered to do the best work of their life and having the best time doing it. * Be a Real People Person: You'll build strong relationships with key stakeholders within the company, this will be critical to ensuring that there is the right two-way visibility between the team and the business. You'll also build relationships with external partners * Own the day to day: You'll be making sure that the lead's time is spent in the most impactful areas by triaging meeting requests, owning the Lead's inbox and flow of requests, ensuring they are on top of their priorities and running meetings effectively.

About the Team Our EMEA Operations team is small but mighty. We support leads, teams and groups to perform the best work of their lives by providing focused day-to-day administration and operations support. Our Operations specialty is dispersed throughout Canva, supporting our functions to deliver on their crazy big goals. The team is on a mission to build and optimise ways of working to empower Canvanauts around the world. Our Operations Business Partners support the operational cadences and goal delivery of our groups, while our Admin Business Partners focus on unlocking the capacity of Canva's Leaders by taking all administrative support.