Business Analyst

Under the Division of Physics, Mathematics, and Astronomy (PMA), the Business Analyst role supports Caltech Optical Observatories (COO) and the COO Optical/InfraRed (OIR) Instrumentation Group, a key service center driving innovative astronomical research. The Business Analyst works directly with the COO Business Manager, providing administrative, financial, and operational support to help achieve the organization's goals. This position emphasizes work-life balance, offering flexible schedules and a focus on personal growth and mentorship. Financial Responsibilities (75%): Financial Analysis & Reporting (35%) Prepare monthly, quarterly, and ad-hoc financial reports, analysis, and data to support strategic planning, performance tracking, modeling, and forecasting. Budget Development & Planning (5%) Assist the COO Business Manager with budget development, financial forecasting, analysis, and workforce planning. Invoicing & Billing (20%) Generate invoices and support billing as required. Procurement & Reimbursement Support (15%) Provide backup support for procurement processes, travel expense reimbursements, training in internal procurement tools, and other financial support as needed. Administrative Responsibilities (25%): SharePoint Management & Development (5%) Oversight of the COO Business Office SharePoint and Teams site, including access control, troubleshooting, and system issue resolution. Use Microsoft Power Automate and Power Apps to streamline workflows and business processes. Process Improvement & Documentation (10%) Drive continuous improvement in business and operational processes by updating and developing tools, user guides, documentation, and training materials. General Administrative Support (10%) Provide additional administrative support as assigned, including training new hires on business tools and providing backup for the Business Operations Assistant.

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