We are looking for a self-starter, honest, compassionate, empathetic, FUN, addition to our business family. This is a REMOTE position for anyone in Eastern or Central Time Zones. Washington D.C. / Maryland / Virginia residence is preferred.
About us
CalmHR is a Maryland based, family-oriented Professional Employer Organization (PEO) with flexibility, empathy, and high expectations! We offer a reimagined, white-glove, concierge service focused on providing a personalized, consultative relationship with organizations across multiple industries - understanding that every business and its needs are unique.
We believe that a work environment that is safe and respectful of all individuals is key, and people must feel accepted, respected, and valued in order to bring out the best in them. And we expect the best in you!
We offer competitive compensation and top-class benefits package along with opportunities for continued learning and development. You will be empowered to help our clients with a range of tools, services, and solutions.
Job description
We are searching for an experienced Payroll Specialist who is responsible for the timely and accurate processing of multi-state and/or multi-site payrolls for a diverse portfolio of clients. In a PEO environment, this role serves as a primary payroll point of contact for client administrators, requiring a blend of technical payroll expertise, regulatory knowledge, and high-touch customer service. The ideal candidate thrives in a high-volume setting, managing competing deadlines across various industries and pay frequencies. Responsible for both PEO and ASO clients.
General Information
- The Payroll Specialist position is a salaried, exempt, full-time and benefits eligible role.
- This position is remote or a combination of remote/office-based if you reside in greater Washington, D.C.
Major Responsibilities
- Prepare and process multiple payroll batches inclusive of benefit and wage adjustments.
- Audit payroll calculations to ensure the correct tax calculations are utilized.
- Perform data input and maintain strong prioritization and organizational skills and professional communications in all interactions.
- Work with multiple clients and vendors daily via email, phone and video meetings and provide excellent customer service.
- Research and complete weekly processing reports.
- Work with the Benefits Account Team to process and manage benefits as they relate to payroll.
- Provide guidance to clients and their employees regarding product and system offerings.
- Utilize problem resolution techniques to assist clients, internal and external partners, and make recommendations to team and management.
- Ensure compliance with all applicable state and federal regulations and laws as relates to the PEO and ASO agreement,
- Make and/or keep abreast of changes to client’s policies such as PTO accrual calculations and other facets within the employee handbooks and HRIS systems that impact payroll calculations.
- Maintain knowledge of all changes pertaining to various product offerings, regulatory changes, policy changes and industry developments to ensure compliance.
- Supports as needed with other human resources functions such as employee relations / compliance / recruitment & onboarding / training & development / etc.
- Perform special projects as requested by senior management.
Position requirements include:
- 5+ years of proven experience processing payroll across multiple states, including a strong understanding of varying state tax requirements, local withholdings, and labor laws.
- College degree, or combination of education and experience.
- Knowledge of various payroll frequencies, including weekly, bi-weekly, semi-monthly, and monthly cycles for both hourly and salaried employee populations.
- Demonstrated ability to manage competing deadlines and high-volume workloads with 100% accuracy.
- Experience with HRIS and payroll platforms. Advanced proficiency/technology skills in MS Office Suite.
- Excellent oral and written communication skills, including the ability to explain complex payroll and tax concepts to clients and employees in a clear, professional manner.
- Strong interpersonal skills.
- Self-starter.
- Able to work independently as well as in a team environment.
- Exceptional organizational skills, with attention to detail.
- Must strive to exceed expectations.
- Flexibility to address urgent payroll and HR issues outside standard office hours
Preferred candidates will have any of the following:
- HRCI, PHR and/or SHRM HR certification credentials
- CPP or FPC certification credentials preferred
- Life and Health producer license preferred
- Paylocity experience preferred
- PEO experience
- Prior outsourced payroll experience
- Intermediate/Advanced Excel and reporting abilities
Benefits Offered:
We recognize that talented people are attracted to companies that provide competitive pay, comprehensive benefit packages, and outstanding advancement opportunities. For this reason, we offer a comprehensive benefits plan including the following:
· 401(k)
· Top-tier medical, dental, and vision coverage
· Life/AD&D, short- and long-term disability
· Paid holidays
· Paid Time Off (PTO)
Compensation:
· Range is commensurate with capabilities and experience[JG1] [CN2]
· Unlimited growth opportunities
Only serious candidates meeting the above requirements need apply. NO PHONE CALLS.
