Fairtrade Network of Asia & Pacific Producers ( NAPP)
Website:
fairtradenapp.org
Job details:
Call for Proposal: Development of a Robust Employment Framework System for Fairtrade NAPP Staff.
1. Background
Fairtrade Network of Asia and Pacific Producers (FT NAPP), www.fairtrade.net › napp-en registered in Singapore and operating across multiple countries in Asia and the Pacific, engages approximately 35 staff/consultants across 10+ countries. Historically, FT NAPP has used a mix of consultancy contracts and Professional Employer Organization (PEO) model. Recent internal Governance reviews have highlighted challenges related to:
· Cost inefficiencies of PEO models
· Perceived inequity among staff across countries
· Compliance risks related to taxation and employment classification
· Alignment with Fairtrade Organizational Code (especially employee protection, equity, and representation)
FT NAPP is now seeking to design and implement a robust, compliant, equitable, and cost-effective employment system, potentially transitioning towards a Singapore based consultancy model for all the 35 staff with strong compliance controls.
2. Objective of the Assignment
The primary objective is to develop a comprehensive employment framework/system for FT NAPP that:
· Ensures full compliance with legal and tax regulations across all operating countries, meeting all employer and organizational obligations related to employees and their taxation.
· Aligns with Singapore regulatory requirements for consultancy contract (as the registered entity)
· Upholds Fairtrade Organizational Code in section 5 (particularly 5.5- 5.8)
· Establishes robust compliance monitoring mechanisms
· Ensures cost efficiency and administrative feasibility
·Ensures flawless and fully compliant transition process from PEO model to Consultancy model.
· Analyse the best practices of other similar organisations working in multiple Asian countries.
3. Scope of Work
The selected organization/consultancy firm will:
3.1 Diagnose & Review
· Draft consultancy contract with all required clauses meeting Singapore labour requirements
· Assess legal, tax, and compliance implications across key countries (India, Sri Lanka Indonesia, Philippines, Thailand, Pakistan, China, Vietnam, etc.)
3.2 Benchmarking
·Analyse best practices for multi country employment model exporting service to FT NAPP Singapore
· Recommend adaptable employment models for multi-country operations
3.3 Framework Development
Design a standardized employment system, including:
· Model consultancy contract templates
· Clear tax responsibility clauses
· Compliance with applicable tax and local labour/employment laws (if any)
3.4 Compliance & Monitoring System
· Develop a robust compliance framework, including:
oPeriodic submission of proof of tax payments by staff
oInternal tracking systems
oRisk mitigation protocols
· Recommend tools or systems for documentation and compliance monitoring and tracking
3.5 Implementation Roadmap
· Provide a step-by-step safe and fully compliant transition plan from current PEOs (India and Indonesia) to Consultancy Contract with FT NAPP Singapore
· Steps for Compliance mechanisms for staff in different countries
· Approach to handle Change Management
4. Key Deliverables
The consultancy firm is expected to deliver:
1. Inception Report (Week 1)
2. Comprehensive Employment Framework Document, including:
o Consultancy Contract templates
o Compliance guidelines
o Policy recommendations
3. Compliance Monitoring & tracking System Design
4. Transition Plan
5. Implementation plan
6. Draft presentation to FT NAPP designated committee
7. Final Presentation to FT NAPP designated Committee
5. Duration of the Assignment
· Total duration: Maximum 6-8 weeks from the date of contract signing
6. Eligibility Criteria
Interested organizations should demonstrate:
· Proven experience in international HR systems / employment frameworks
· Expertise in multi-country legal and tax compliance
· Experience working with non-profits / international organizations
· Familiarity with consultancy contracts and PEO models
· Strong understanding of Asia-Pacific regulatory environments (preferred)
7. Proposal Submission Guidelines
Interested applicants are required to submit:
7.1 Technical Proposal
· Understanding of the assignment
· Methodology and approach
· Work plan with timelines
· Relevant experience and case studies
· Team composition and expertise
7.2 Financial Proposal
· Detailed budget breakdown
· Professional fees
· Any applicable taxes (No hidden cost)
· Payment milestones linked to deliverables
8. Evaluation Criteria
Proposals will be evaluated based on:
· Technical quality and methodology
·Relevant experience and expertise
· Understanding of multi-country compliance challenges
· Cost-effectiveness
· Proposed timeline and feasibility
9. Application Process
Interested organizations should submit their proposals via email to: hr@fairtradenapp.org
Subject Line: Proposal for Employment Framework System – FT NAPP Deadline for submission: 17th April 2026
10. Reporting and Coordination
· The selected firm will report to FT NAPP designated committee
· Regular check-ins will be scheduled during the assignment period.
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