Facilities & Projects Coordinator

At Buzzworks, we pride ourselves on delivering exceptional hospitality, and that starts behind the scenes. With 22 venues (and growing!), we’re on the lookout for a proactive, highly organised Facilities & Projects Coordinator to help keep our spaces safe, functional, and looking their best.

The Role

As Facilities & Projects Coordinator, you’ll be instrumental in ensuring our venues remain operational and well-maintained. You’ll manage repair workflows, issue work to internal trades and external contractors, and ensure venues are kept informed every step of the way. You’ll also assist with procurement, tracking and support across our projects team, contributing to smooth refurbishments and openings.

Key Responsibilities:

• Manage and maintain the repairs and maintenance log across all venues
• Issue and assign tasks to both internal repairs/maintenance teams and external contractors
• Track progress on open jobs, following up to ensure timely completion
• Provide regular updates to venue managers on progress, delays, and any changes
• Support the Projects Team with ordering materials, coordinating suppliers, and monitoring delivery timelines
• Assist in tracking project milestones and highlighting risks or bottlenecks
• Ensure accurate and timely documentation, record-keeping, and reporting
• Liaise with internal teams, external suppliers, and contractors to ensure effective communication and service
• Participate in occasional site visits or team meetings as needed
  
  

About You

• Exceptionally organised and detail-oriented
• Strong communication skills - confident updating teams, chasing suppliers, and managing expectations
• Comfortable coordinating across internal teams and external contractors
• IT-savvy - confident with Excel, task tracking tools (e.g. Trello, Asana, Monday.com), and shared systems
• Experience in hospitality, property, facilities, or project coordination is advantageous
• A natural problem-solver who thrives in a fast-paced, multi-site environment
• Able to manage shifting priorities calmly and effectively
• Positive, proactive, and collaborative approach to teamwork
  
  

What We Offer

• Competitive salary and company benefits
• Flexible working options
• Opportunity to work across a wide range of venues and projects
• Supportive and friendly working environment
• A chance to grow within a leading hospitality group

Buzzworks is a leading hospitality group with 22 venues and growing.