Times OOH
Website:
timesooh.in
Job details:
Job Summary:
The Buying Coordinator will support the buying team by managing day-to-day operational activities, including CRM updates, release of purchase orders to media vendors, PO & invoice coordination, and campaign-related documentation. The role requires strong coordination skills, attention to detail, and the ability to work in a fast-paced, deadline-driven agency environment. The person should be proficient in the excel.
Key Responsibilities:
CRM & Campaign Data Management
Maintain accurate and real-time updates of vendor, campaigns, and buying data in the CRM system.
Prepare and issue POs / Release Orders (ROs) to media vendors
Ensure alignment with approved media plans and budgets
Vendor Coordination
Coordinate with media vendors, publishers, influencers, and production houses for issuing them PO.
Collect invoices from vendors (media, digital platforms, production houses)
Verify invoices against POs/ROs, media plans, and campaign deliverables and attach the necessary proofs like Photo etc.
Submit verified invoices to the finance team and track payment status
Share the payment Status with vendors
Maintain records of media releases, insertion orders, proofs of execution (screenshots, logs, reports)
Ensure all documentation is audit-ready and properly filed
Work closely with client servicing, media planning, finance, and operations teams
Support smooth execution of campaigns within timelines and budgets
Ensure adherence to internal approval workflows and financial controls
Support audits and reconciliations for campaigns
Key Skills & Competencies:
Understanding of advertising/media buying processes (digital, print, OOH, etc.)
Familiarity with terms like RO, IO, media plans, GRPs, impressions, etc.
Proficiency in CRM/ERP tools and MS Excel
Strong coordination and follow-up skills
High attention to detail and ability to manage tight deadlines
Qualifications & Experience:
B.com or MBA with more than 5 years of experience
Experience in advertising company/ agency / media buying / operations role
Prior experience handling vendor billing and campaign coordination preferred
Click on Apply to know more.