Contract/Grant Administrator (Transportation/Compliance)

Broward County Government

Salary: $60k - $97k
Experience: 2+ yrs
Location: Plantation, Florida, United States
Job type: Full-time

Required skills

PeopleSoft
Ada
compliance
database
ethics
lease
PMP
project management
service delivery
version control
SharePoint

About the role

About the Department

Benefits of Broward County Employment
High-Deductible Health Plan – Bi-Weekly Premiums:
Single $10.90 – Family $80.79
Includes County Funded Health Savings Account of up to $2,000 Annually
Consumer-Driven Health Plan – Bi-Weekly Premiums:
Single $82.58 – Family $286.79

Florida Retirement System (FRS) – Pension or Investment Plan
457 Deferred Compensation Employee Match
Eleven (11) Paid Holidays Each Year
Vacation (Paid Time Off) = 2 Weeks Per Year
Up to 40 Hours of Job Basis Leave for Eligible Positions
Tuition Reimbursement (Up to 2K Annually)
Paid Parental Leave

JOB ANNOUNCEMNENT TO REMAIN OPEN UNTIL SUFFICIENT NUMBER OF APPLICATIONS HAVE BEENRECEIVED AND MAY CLOSE AT ANY TIME.

The Broward County Board of County Commissioners Transportation Department is seeking qualified candidates for the position of Contract/Grant Administrator within the Transportation Department. The incumbent leads the Federal Transit Administration (FTA) funded contract reviews, manages grant performance tracking, reconciles data across Transit Award Management System (TrAMS), Non-Disaster Grants Management System (NDGrants), PeopleSoft, and Transit Operations Management Software Platform (HASTUS), National Transit Database (NTD) and maintains continuous audit readiness for FTA Triennial Reviews, Florida Department of Transportation (FDOT) audits, Transit Electronic Award Management (TEAM) and County compliance reviews.

General Description

Assists in initiating, coordinating and/or administering assigned programs or projects involving public sector procurements and/or contract, grant, or lease administration. Works under general supervision, independently developing work methods and sequences.

Minimum Education and Experience Requirements

Requires a Bachelor's degree from an accredited college or university with major coursework in public or business administration or closely related field.

(One year of relevant experience may be substituted for each year of required education.)

Requires two (2) years in procuring, managing and/or monitoring contracts, grants and/or leases or closely related experience.

Special Certifications and Licenses

Requires a valid Florida drivers license.

Preferences

Master's or Doctorate Degree in Public or Business Administration or closely related field
Economic Inclusion Certification or relevant
Relevant Grant Management Certification
Certified Project Management Professional (PMP)
Certified Compliance Administrator (CCA) Certification
Master Contract Administrator (MCA) Certification
Five or more years of experience in presenting, data collection, and analysis for financial reporting.
Five or more years of experience in Transit Compliance, FTA Reporting or Grant Management
Three or more years of experience in Federal Transit Administration Reporting System Experience (NTD, TrAMS, TEAM).

Position Duties

The functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the job as necessary.

Serves as the FTA compliance approver in Bonfire at the pre-solicitation and pre-award stages for all FTA-funded procurements.

Completes the FTA-Funded Contract Review Checklist, validating compliance with FTA Circular 4220.1, the FTA Master Agreement, FTA Funding Supplement, FTA Civil Rights requirements, and funding eligibility.

Provides technical assistance to County staff on solicitation drafting requirements and FTA clause requirements.

Reviews vendor documentation for suspension/debarment status, authorized signatures, insurance compliance, and completed FTA certifications.

Verifies closeout documentation, including subcontractor payment records, commercially useful function (CUF) documentation, ADA/Title VI service delivery records, EEO compliance, and final utilization reports.

Prepares and delivers compliance presentations at pre-bid and pre-proposal meetings.

Prepares, executes, and files FTA Compliance Review Memos in Bonfire and SharePoint.

Coordinates monthly reconciliation of federal grant data across TrAMS, NDGrants, PeopleSoft, and HASTUS with the BCT Finance Division.

Reviews drawdown amounts, obligation balances, milestone progress, and asset dispositions for consistency across all systems.

Identifies and flags discrepancies; initiates resolution efforts in coordination with the Finance Division.

Prepares quarterly reconciliation summaries for Compliance Manager and Deputy General Manager review.

Compiles the annual reconciliation package, including system-generated reports, monthly logs, ledger extracts, milestone verification sheets, and HASTUS exports.

Maintains the centralized audit documentation repository in SharePoint and updates the Audit Readiness Checklist monthly.

Compiles quality assurance/quality control audit documentation for FTA Triennial Reviews, FDOT audits, and Broward County compliance reviews.

Coordinates collection of audit documentation from BCT sections and County departments; tracks submissions and follows up on outstanding items within established time frames.

Conducts the Annual Internal Review simulating FTA Triennial Review conditions, issuing the Document Submission Notice ten (10) business days in advance.

Logs and tracks all compliance findings in the Corrective Action Log; assigns tasks, follows up weekly, uploads closure evidence, and signs off on resolution.

Ensures all audit evidence is complete, dated, signed, stored in SharePoint with version control, and tagged with SOP number, audit type, and retention period.

Develops, updates, and delivers onboarding, refresher, and corrective action training sessions on FTA Circulars 5010.1 and 9050.1 for BCT staff.

Maintains training attendance logs, materials, and the Training Content Change Log in SharePoint in compliance with applicable retention schedules.

Initiates content updates within five (5) business days following circular revisions, audit findings, or policy changes.

Coordinates quarterly effectiveness reviews with the Compliance Manager and administers post-training evaluation forms.

Oversees grant performance tracking for all active federally, state-, and locally-funded BCT projects.

Verifies completeness of contractor performance data; records and updates status summaries in the contractor performance monitoring system.

Coordinates with the Finance Division to cross-check reported financial data against TrAMS and internal financial records.

Maps all deliverables tracking to corresponding TrAMS Milestone Progress Reports (MPRs) and Federal Financial Reports (FFRs) in accordance with FTA Circular 5010.1.

Identifies under-performing projects; schedules corrective action discussions; develops corrective action plans with Project Managers and the Transit Purchasing/Contract Officer.

Escalates overdue corrective actions to the Compliance Manager and Finance Division; documents closure evidence.

Reviews Surplus Manifest Forms (SMF), Surplus Notification Forms (SNF), and Internal Disposition Forms submitted by the Asset Management Section.

Verifies compliance of asset dispositions with FTA Circular 5010.1 and 2 CFR § 200.313(e).

Signs and approves Internal Disposition Forms and saves all disposition documentation to the SharePoint Audit Readiness folder.

Coordinates with key stakeholders on audit inquiries related to asset management.

Performs related work as assigned

Minimum Qualifications

Physical Demands

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement.

Performs sedentary work that involves walking or standing some of the time and involves exerting up to 10 pounds of force on a regular and recurring basis or sustained keyboard operations.

Unavoidable Hazards (Work Environment)

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken.

None

Other Qualifications

Competencies

Manages Complexity:
Makes sense of complex, high quantity, and sometimes contradictory information to effectively solve problems. Looks at complex issues from multiple angles; explores issues to uncover underlying issues and root causes; sees the main consequences and implications of different options.
Resourcefulness:
Secures and deploys resources effectively and efficiently. Identifies and obtains resources needed to accomplish objectives; identifies different ways to accomplish work when resources are limited. Makes progress across multiple priorities or responsibilities.
Plans and Aligns:
Plans and prioritizes work to meet commitments aligned with organizational goals. Outlines clear plans that put actions in a logical sequence; conveys some time frames. Aligns own work with relevant workgroups. Takes some steps to reduce bottlenecks and speed up the work.
Ensures Accountability:
Holds self and others accountable to meet commitments. Accepts responsibility for own work, both successes and failures. Handles fair share and does not make excuses for problems. Usually meets commitments to others.
Communicates Effectively:
Develops and delivers multi-mode communications that convey a clear understanding of the unique needs of different audiences. Listens attentively and takes an interest. Keeps others well informed; conveys information clearly, concisely, and professionally when speaking or writing.
Organizational Savvy:
Maneuvers comfortably through complex policy, process, and people-related organizational dynamics. Has a firm grasp on organizational culture and politics; connects with key stakeholders and knows when to bring something to their attention.
Courage:
Steps up to address difficult issues, saying what needs to be said. Shares own ideas and points of view openly, regardless of potential criticism or risk; shows conviction when faced with adversity and challenges; raises difficult topics to be sure they are addressed.

County Core Values

Collaborates: Building partnerships and working collaboratively with others to meet shared objectives.
Customer focus: Building strong customer relationships and delivering customer-centric solutions.
Instills trust: Gaining the confidence and trust of others through honesty, integrity, and authenticity.
Values differences: Recognizing the value that different perspectives and cultures bring to an organization.

Americans with Disabilities Act (ADA) Compliance

Broward County is an Equal Opportunity Employer committed to inclusion. Broward County is committed to providing equal opportunity and reasonable accommodations to qualified persons with disabilities. We support the hiring of people with disabilities; therefore, if you require assistance due to a disability, please contact the Professional Standards Section in advance at 954-357-6500 or email Profstandards@broward.org to make an accommodation request.

County-wide Emergency Responsibilities

Note: During emergency conditions, all County employees are automatically considered emergency service workers. County employees are subject to being called to work in the event of a disaster, such as a hurricane, or other emergency situation and are expected to perform emergency service duties, as assigned.

County-wide Employee Responsibilities

All Broward County employees must serve the public and fellow employees with honesty and integrity in full accord with the letter and spirit of Broward County's Employee Code of Ethics, gift, and conflict of interest policies.

All Broward County employees must establish and maintain effective working relationships with the general public, co-workers, elected and appointed officials and members of diverse cultural and linguistic backgrounds, regardless of race, color, religion, sex, national origin, age, disability, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression.

About Broward County Government

Providing municipal administration and public infrastructure for the county.

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