Procurement & Workplace Experience Specialist

Job Title : Procurement & Workplace Experience Specialist

Position type : Full time

Place of work : Bangkok

Salary : Negotiable

Working Conditions : Normal working

Department/Function : ADM-GA

Reporting to Title : Workplace Experience Manager

The company and the mission:

BRED IT (Thailand) Ltd.is a wholly owned subsidiary of the French bank BRED Banque Populaire based out of Paris (BPCE Group).

BRED IT was established in 2008 with the objective to become the IT hub for BRED Group Commercial Banks in Southeast Asia, Pacific Ocean, and the Horn of Africa areas.

In parallel, BRED IT has expanded its activities since 2011 to also provide remote IT services to Paris Headquarters.

Today, with more than 200 employees, BRED IT fully supports Banque Franco Lao in Laos, BRED Bank Cambodia, BRED Bank Vanuatu, BRED Bank Solomon Islands, BRED Bank Fiji and Banque pour le commerce et l’industrie Mer Rouge (BCIMR) in Djibouti:

BRED IT hosts and manages all layers of BRED International Banks Information Systems: From Infrastructures to Applications (Core Banking, Internet/Mobile Banking, E-Payments…), on a 24x7 basis.

Half of the activity is currently performed for BRED Headquarters, with a focus on Projects (built with Java, COBOL, PHP, DataStage) and Production/Devops.

We are a unique company, thanks to our identity and our history: We place our expertise at the service of BRED Group and develop our activities with an entrepreneurial structure.

By putting BRED group best interests first, it allows us to deliver tailor-made solutions with high value-added.

Mission of the role

The Procurement & Workplace Experience Specialist is responsible for providing procurement and office administrative support to the WE and relevant department with the aim to provide the seamless services to our internal and external parties.

Responsibilities

Procurement: (non-IT goods & services)

• Coordinate with internal departments to assess purchasing needs.
• Compare supplier offers and negotiate terms, including pricing, delivery, payment, and contract details.
• Issue and manage purchase orders (POs) in accordance with internal requirements and budget approvals.
• Track and follow up on order status and resolve shipping issues, shipment schedules, and import documentation (if any).
• Coordinate with the finance department and relevant stakeholders to ensure timely processing and payment of supplier invoices.
• Maintain accurate supplier and purchasing data in the system.
• Assist in evaluating supplier performance, cost comparison, and sourcing alternatives.
• Ensure all procurement activities comply with company policies, internal controls, parent company guidelines, and relevant regulations, including their implementation and proper documentation.
• Prepare purchasing reports and provide updates to management as required.
• Providing necessary support on audit findings and recommendations, including those from internal and external audits.

Workplace Experience:

• Handles procurement of office supplies and services for office operations.
• Manage the administrative process of issuing PR/PO for relevant teams.
• Handle incoming phone calls and direct them appropriately.
• Provide general support to visitors from overseas and external parties.
• Manage general administrative tasks and support office operations including reports and follow up on maintenance issues with the building management.
• Liaise with housekeeping and other service providers to ensure quality and consistency.
• Manage fixed assets including maintenance services such as furniture and office equipment.
• Other WE-related duties, as assigned

Education

• Bachelor’s degree in, Business Administration, Supply Chain, or other related fields.

Experience and Skills

• At least 5 years of experience in purchasing and office management activities.
• English and Thai fluencies are mandated.
• Strong organizational and negotiation skills.
• Proficiency in MS Office and experience with xero systems is a plus.
• Attention to detail and ability to work under pressure and tight deadlines.
• Team player with a service-minded attitude.

What we offer:

• Attractive compensation (includes fixed and performance bonus)
• Hybrid working mode with 2 days work from home per week with flexible working hours
• Additional 10 days of work from anywhere per year
• Work from home allowance for you to buy equipment to facilitate working at home
• Standby and Overtime allowance for Level 2 support employees who are required to work on a 24x7 basis
• Annual leave from 14-25 days
• Provident Fund with competitive company contribution rates starting from 6% up to 12%
• Medical insurance and life insurance covering employee and dependent; spouse and child or children from your first day
• Outpatient Department (OPD) coverage of 2,500THB per visit for 31 visits per year.
• In Patient Department (IPD) coverage.
• Dental Care coverage of 4,000THB per year.
• Eye Care coverage of 5,000THB per year.
• Employee Assistance Program (EAP) providing mental support for colleagues to release stress and alleviate employee life problems.
• Learning and Development benefits.
• Staff wellness program and Monthly activities.
• Annual Health checkup benefits