Website:
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Job details:
About The Company
Infinite Labs Digital is a dynamic and rapidly expanding AI-powered digital marketing agency dedicated to delivering innovative solutions to clients across the United States. Our expertise spans multiple industries including healthcare, supplements, real estate, and legal services. We pride ourselves on leveraging cutting-edge technology and data-driven strategies to enhance our clients' online presence and business growth. With a distributed team operating across the USA and India, we foster a collaborative environment that values innovation, agility, and excellence in service delivery.
About The Role
We are seeking a highly organized and detail-oriented Bookkeeper based in India to join our remote team. This role is crucial in managing the financial operations of our agency, ensuring accuracy, compliance, and timely reporting. The ideal candidate will have extensive experience working with QuickBooks Online and Microsoft Excel, specifically in a setting that involves US-based clients and vendors. The position offers an excellent opportunity for individuals who thrive in a remote environment, possess strong analytical skills, and are committed to maintaining the integrity of financial data. The successful candidate will work closely with our leadership team to support financial planning, reporting, and compliance activities, contributing significantly to the overall health of our business operations.
Qualifications
The ideal candidate should possess a minimum of 3 years of bookkeeping experience, preferably within digital marketing agencies or similar service-oriented industries. Proficiency in QuickBooks Online and advanced skills in Microsoft Excel are essential. Familiarity with US tax regulations, including 1099s, W-9s, and quarterly estimates, is highly desirable. Candidates should demonstrate strong organizational skills, attention to detail, and the ability to operate independently in a remote setting. A background in managing multi-currency transactions and experience with tools like Bill.com, Gusto, or Stripe will be considered an advantage. Certification as a QuickBooks ProAdvisor or similar credentials will enhance candidacy. Excellent communication skills and the ability to coordinate effectively with US-based teams are also important.
Responsibilities
QuickBooks Responsibilities
- Maintain and manage the company's financial records in QuickBooks Online on a daily, weekly, and monthly basis.
- Accurately record all financial transactions, including income, expenses, invoices, and payments.
- Reconcile bank accounts, credit card statements, and payment processors such as Stripe and PayPal monthly.
- Generate, send, and track client invoices and accounts receivable.
- Process vendor bills and manage accounts payable to ensure timely payments.
- Prepare and review financial reports including Profit & Loss statements, Balance Sheets, and Cash Flow statements.
- Ensure all transactions are categorized correctly in accordance with the chart of accounts.
- Manage payroll entries and contractor payments, particularly US-based 1099 vendors.
- Coordinate with external CPA or accountants to ensure books are prepared for US tax filings.
Excel Responsibilities
- Design and maintain financial tracking spreadsheets for budgets, forecasts, and expense reports.
- Create monthly and quarterly financial summaries and dashboards for leadership review.
- Track client billing, retainer fees, and project-based revenue using structured Excel templates.
- Perform data validation and reconcile data exported from QuickBooks with internal records.
- Develop custom Excel models for cash flow projections and profitability analysis.
- Maintain detailed logs of contractor and vendor payments using Excel records.
- Utilize advanced Excel functions such as VLOOKUP/XLOOKUP, PivotTables, conditional formatting, and formulas for financial analysis.
General Bookkeeping Responsibilities
- Maintain organized digital records of all financial documents including receipts, invoices, and contracts.
- Assist in preparing comprehensive monthly financial reports for the leadership team.
- Coordinate expense approvals and budget tracking with the US-based team.
- Identify and flag discrepancies, unusual expenses, or cash flow concerns proactively.
- Support the preparation for annual audits and organize necessary tax documentation.
- Ensure compliance with US GAAP standards for bookkeeping and accounting practices.
- Manage multi-currency transactions, including USD to INR conversions and vendor payments.
Nice to Have
- Experience working within digital marketing agencies or similar service sectors.
- Knowledge of US tax basics, including 1099s, W-9s, and quarterly tax estimates.
- Familiarity with financial tools such as Bill.com, Gusto, or Stripe.
- Certification as a QuickBooks ProAdvisor or equivalent qualification.
Benefits
At Infinite Labs Digital, we value our team members and offer a competitive compensation package aligned with experience and skills. As part of our remote team, you will enjoy flexible working hours within US time zones, allowing for a healthy work-life balance. We provide opportunities for professional growth and development, including access to industry training and certifications. Our inclusive work environment encourages innovation, collaboration, and continuous learning. Additionally, you will be part of a forward-thinking company that values transparency, integrity, and excellence in service delivery. We also support our team with the necessary tools and resources to ensure you can perform your role effectively from any location.
Equal Opportunity
Infinite Labs Digital is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We do not
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