Manager, Administration

Description

This is an on-site, in person role at our DC office located at 300 M Street, SE, Washington DC.

 

About BlueForge Alliance (BFA):

Established in 2022, BlueForge Alliance operates with a culture and singular purpose to serve the men and women defending our nation with the best equipment, platforms, and systems. BFA accomplishes this by strengthening the U.S. defense industrial base. We are specifically focused on advancing and transitioning manufacturing technology; expanding the capacity of the supply chain; and growing and developing the manufacturing workforce.

 

Position Summary:

The Manager, Administration will play a pivotal role in ensuring the smooth operation of day-to-day activities by coordinating office logistics, managing administrative tasks, and supporting executives with scheduling, travel arrangements, and correspondence. This position requires a highly organized individual with excellent communication and multitasking skills to maintain an efficient and productive work environment. The role involves overseeing office maintenance, event planning, and security protocols, while also serving as a key point of contact for internal and external stakeholders. In addition to the following details, by being a BlueForger, you will be expected to uphold and exemplify our values of Belonging, Selfless Service, Integrity, Leadership, Respect, and Excellence. We uphold these values upon a backbone of humility driven by a culture of safety, vulnerability, and purpose.

 

Essential Duties and Responsibilities:

*** This position is located in our DC Office in the Washington Navy Yard in Washington DC ***

 

Office and Facility Management

• Ensure adherence to organizational policies and government regulations, preparing compliance reports as needed.
• Oversee security protocols, ensuring compliance with visitor management and access control policies.
• Ensure the office environment is clean, organized, and well-maintained to promote productivity and professionalism.
• Liaise with building management to address facility-related needs such as repairs, maintenance, and employee access.

• Coordinate with external IT support when technical issues require escalation.
• Assist with basic IT troubleshooting related to office equipment, such as printers, projectors, and phones

• Maintain an inventory of office supplies, tracking usage and reordering as necessary to avoid shortages.

• Performs other related duties as assigned.

 

Administrative Support

• Manage daily office operations, including scheduling meetings, handling correspondence, and maintaining office supplies and equipment.
• Provide executive support, including managing calendars, travel arrangements, and preparing reports or presentations.
• Coordinate meeting logistics, including audiovisual setup, catering, and visitor management.
• Screen and direct incoming communications such as phone calls, emails, and mail to the appropriate departments.
• Prepare and distribute meeting agendas, minutes, and action items.
• Maintain digital and physical filing systems, ensuring document accuracy, organization, and confidentiality.
• Prepare reports, spreadsheets, and other materials as needed by the leadership team.
• Provide support to various departments as needed, including cross-functional collaboration on administrative and operational tasks.
• Foster a positive, collaborative office environment that reflects organizational values and culture.

 

Supervisory Responsibilities:

• Oversees the daily workflow of the office.
• Leads the weekly office operations meeting.
• Manages, develops, and trains assigned staff.
• Provides constructive feedback and timely performance evaluations. 

Requirements

Required Skills/Abilities:

• High level of integrity, confidentiality, and commitment to BFA's core values.
• Excellent interpersonal and communication skills (verbal and written) with a broad audience.
• Strict attention to detail and accuracy.
• Aptitude to multi-task, prioritize and complete tasks effectively.
• Ability to function well in a fast-paced and dynamic environment.
• Ability to perform tasks with limited direction.
• Proficient in Microsoft Suite (Word, Excel, PowerPoint).

 

Education, Certifications, and Experience:

·         Bachelor’s degree in relevant field or combination of education and relevant experience

·         5 years of experience in business administration or office management.

·         Experience in DOD business communications is preferred.

 

Physical Requirements:

·         Prolonged periods of sitting at a desk and working on a computer.

·         Ability to lift up to 20 pounds.

 

Travel Expectations:

·         Expected travel: Less than 20%.

 

Note:

BlueForge Alliance provides equal employment opportunities to all employees and applicants for employment. The company prohibits discrimination and harassment based on any characteristic protected by federal, state and local laws.  

To conform to U.S. Government export regulations, applicant must be a (i) U.S. citizen or national, (ii) U.S. lawful, permanent resident (aka green card holder), (iii) Refugee under 8 U.S.C. § 1157, or (iv) Asylee under 8 U.S.C. § 1158 or be eligible to obtain the required authorizations from the U.S. Department of State.  All roles are security sensitive, and employment is contingent on a criminal history check and credential verification.

 

The ability to perform essential job functions, with or without reasonable accommodation, is required. Reasonable accommodation will be made to help enable qualified individuals with disabilities to perform the essential functions. The job description outlines key responsibilities, but the position may include additional duties.

 

Summary

The anticipated salary range for this role is $67,760 - $82,200, based on factors such as experience, skills, required location, and available funding. This range reflects that base salary and does not include any possible bonuses or benefits. Actual compensation may vary and will be determined during the interview process and in accordance with applicable laws.

BlueForge Alliance does not accept inquiries or applicants from third-party recruiters.

Non-profit integrator coordinating defense industrial base programs.