BKF is a multi-service infrastructure consulting firm providing civil engineering, construction management, environmental, planning, and surveying services across California, the Pacific Northwest, and beyond. With offices throughout California and the Portland area, BKF has served transportation, water resources, land development, government, and federal clients for over 110 years.
At BKF, you’ll find a unique opportunity to grow your career with intention. Our culture values professional autonomy, innovation, and meaningful collaboration across offices. We are proud to be recognized with the Great Place to Work certification for the second year in a row.
We're seeking a Temporary Administrative Assistant to support the Portland, Oregon office with day-to-day operational and clerical needs, five days per week. The role is expected to start at 6-8 months, with an opportunity for reevaluation based on business needs and performance. Responsibilities include general office support, coordination with internal teams, scheduling, document management, and assisting with special projects as needed. This position is ideal for a detail-oriented professional who can adapt quickly and provide reliable administrative support in a fast-paced environment.
Responsibilities
- Administrative duties such as business letters, shipping, answering phone, filing, coordinating office events, coordinating with corporate office and making the office a pleasant fun environment
- Formatting specifications, and creating contracts
- Assist engineers and office staff with requested tasks
- Organize catering for meetings, classes, and special events
- Maintain all office and kitchen supplies inventory
- Make sure conference rooms, printer room and kitchen is organize and neat at all times
- Clean kitchen, fridges, & water the plants
- Distribute mail and prepare all packages using On-Trac, US Mail, FedEx, UPS, etc.
- Approve invoices for all office supplies
- Deliver materials to client and run errands throughout the bay area on as needed basis
- Maintain database of marketing materials, when needed
- Help with office logistics and staff moves
- Welcome new hires by rolling out the red carpet of hospitality
- Assisting with the production of statements of qualifications, proposals, presentations and other marketing materials, or assist with such efforts
- Working closely with principal(s) and project managers designated to assist specific marketing activities including research for potential project leads, budgets, and relationships
- Gathering, formatting and maintaining accurate, up-to-date firm marketing information including staff bios, project descriptions, and other information for marketing purposes