Listenlights Pvt. Ltd.
Website:
listenlights.com
Job details:
To manage procurement, vendor billing, invoice processing, budget tracking, and administrative support for the HR & Administration function while ensuring timely service delivery, cost control, and compliance with company policies.
Key Responsibilities
- Manage end-to-end procurement of HR and Administration-related goods and services, including raising Purchase Requisitions (PRs) and Purchase Orders (POs).
- Source quotations from vendors, prepare comparative statements, and coordinate approvals as per procurement guidelines.
- Verify, process, and track vendor invoices to ensure timely payments and accurate record keeping.
- Maintain relationships with HR and Admin vendors, including onboarding, documentation, contract management, and performance tracking.
- Monitor and track HR and Administration budgets, expenditures, and cost centre allocations, highlighting any variances.
- Coordinate procurement and billing activities related to recruitment, training, employee engagement, insurance, travel, and employee welfare initiatives.
- Manage office administration requirements, including stationery, housekeeping supplies, pantry items, facility services, and annual maintenance contracts.
- Maintain procurement records, contracts, vendor databases, and audit-ready documentation in compliance with company policies.
- Coordinate with Finance, SCM, HR, and other departments to ensure seamless procurement and payment processes.
- Prepare and publish periodic MIS reports on procurement status, vendor payments, budget utilization, and cost analysis.
- Support internal and external audits by providing required procurement, billing, and vendor-related documentation.
- Continuously identify opportunities for process improvement, cost optimization, and enhanced vendor service delivery.
Qualification & Experience
- Graduate in Commerce, Business Administration, Supply Chain, HR, or related discipline.
- 3–6 years of experience in procurement, billing, administration, or HR operations.
- Experience in Construction, Infrastructure, Engineering, or MEP industry preferred.
Key Skills
- Procurement & Vendor Management
- Invoice Processing & Billing
- Budget Tracking & Cost Control
- ERP Systems & Advanced MS Excel
- Documentation & Compliance
- Stakeholder Management
- Attention to Detail and Planning Skills
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