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Balaji Associates is seeking an experienced Tender Executive to manage the end-to-end tendering process for government and industrial projects. The incumbent will be responsible for identifying tender opportunities, analysing tender documents, preparing technical and financial bids, and ensuring timely and compliant submissions. The role also includes preparation of RA bills and measurement sheets for ongoing projects.
Key Responsibilities
Tender Search & Tracking
- Regularly monitor and search tenders on government portals such as MahaTender, IREPS, MAHAGENCO, MAHATRANSCO, PWD, and other relevant platforms.
- Maintain an updated register of upcoming, active, and closed tenders with key dates, eligibility criteria, and estimated values.
Tender Analysis
- Thoroughly read and analyse tender documents, including technical specifications, scope of work, eligibility conditions, and financial requirements
- .Identify any clarifications needed and coordinate with internal teams for supporting documents (experience certificates, turnover proofs, financial statements, etc.)
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Tender Preparation & Submission
- Prepare complete technical and financial bids as per tender requirements.
- Ensure accuracy in rate analysis, BOQ alignment, and compliance with tender conditions.
- Upload and submit tenders online within deadlines, ensuring all documentation, EMD, and mandates are correctly attached.
- Maintain systematic records of submitted tenders, login credentials, and communication with tender authorities.
RA Bill & Measurement Sheet Preparation
- Prepare Running Account (RA) bills for ongoing projects in coordination with site teams.
- Prepare and verify measurement sheets as per work executed, ensuring alignment with contract rates and drawings.
- Coordinate with the accounts and site teams to ensure timely submission and approval of RA bills.
Coordination & Documentation
- Liaise with suppliers, consultants, and internal teams for necessary documents and clarifications.
- Maintain a digital and physical file system for all tender documents, correspondence, and submission proofs.
- Assist in post-tender activities such as clarification, document submission for work orders, and handover to project execution team.
Eligibility & Qualifications
Education
- Diploma / B.E. in Electrical Engineering (preferred).
- Additional certification in tendering, project management, or related field is an advantage.
Experience
- Minimum 5+ years of experience in tendering and bid management, preferably in electrical contracting or related infrastructure fields.
- Proven experience in preparing RA bills and measurement sheets.
Skills & Knowledge
- Strong hands-on experience with government tender portals: MahaTender, IREPS, MAHAGENCO, MAHATRANSCO, PWD, CPWD, GeM.
- Sound understanding of tender processes, technical specifications, BOQs, and contract terms.
- Proficiency in MS Office (Word, Excel) and basic accounting/tally knowledge is desirable.
- Good written and verbal communication skills, with strong attention to detail.
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