Senior Coordinator, Program Management - (Ophthalmology) (Houston, TX, US)

Baylor College of Medicine

Experience: 4+ yrs
Location: Houston, Texas, United States
Job type: Full-time

Required skills

MedHub
A CGME Accreditation Data System (ADS)

About the role

Summary

The Ophthalmology Residency Program Coordinator provides comprehensive administrative support for the ACGME-accredited ophthalmology residency program. This role works closely with the Program Director, Associate Program Director, Department Chair, faculty, residents, and the institutional Graduate Medical Education (GME) office to ensure the residency program operates in compliance with Accreditation Council for Graduate Medical Education (ACGME) requirements and institutional policies. The coordinator manages program operations, resident documentation, educational scheduling, evaluation processes, and accreditation reporting while supporting the overall educational mission of the residency program.

Job Duties

Assists the Program Director in maintaining compliance with ACGME program requirements, institutional GME policies, and accreditation standards.
Maintains accurate program and resident information within the ACGME Accreditation Data System (ADS).
Assists with preparation for ACGME surveys, accreditation reviews, and program updates.
Maintains organized records required for accreditation, including resident files, evaluations, and program documentation.
Performs other job-related duties as assigned.

Resident Records and Verification

Maintains comprehensive resident records in accordance with ACGME and institutional requirements.
Completes and process residency verification of training forms and other documentation for graduates, credentialing, and licensing requests.
Tracks resident licensure, certifications, and required educational documentation.

Educational Scheduling and Program Data

Enters and maintain resident rotations, lecture schedules, and call schedules within required educational platforms (including MedHub).
Ensures schedules are accurate, up to date, and communicated to residents and faculty.
Maintains the residency program’s educational calendar and scheduling systems.

Evaluation and Assessment Management

Compiles resident evaluations submitted by faculty and rotation supervisors in MedHub.
Organizes and summarize evaluation data for review during Clinical Competency Committee (CCC) meetings held twice annually.
Assists with milestone reporting and documentation following CCC meetings.

Program Evaluation and Quality Improvement

Compiles and organize program data for the Program Evaluation Committee (PEC) meeting conducted annually.
Assists in preparation of the Annual Program Evaluation (APE) and documentation of program improvement initiatives.
Tracks action items and progress related to program improvement and accreditation requirements.

Minimum Qualifications

High School diploma or GED.
Four years of relevant experience.

Preferred Qualifications

Experience in undergraduate medical education (UME), graduate medical education (GME), or an academic medical center environment.

Work Authorization Requirement:

This position is not eligible for visa sponsorship. Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.

Baylor College of Medicine is an Equal Opportunity/Affirmative Action/Equal Access Employer.

About Baylor College of Medicine

Private health sciences university providing medical education and research.

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