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Recreation and Parks Fiscal Transactions Account Clerk II

Salary

$38k - $43k

Min Experience

2 years

Location

Cockeysville, Maryland, United States

JobType

full-time

About the job

Info This job is sourced from a job board

About the role

About the Department

Pay Schedule I, Grade 20, Regular Schedule: 35 hours per week.

A vacancy exists in the Department of Recreation and Parks for a Fiscal Transactions Account Clerk II.

A list of eligible applicants will be established based on the examination as outlined below.

Current and future vacancies occurring within this class may be filled from the list of eligible applicants.
 
This job announcement may close at any time with little or no notice.  Applicants are advised to apply promptly.

List all promotions and changes in job duties due to reclassification as separate work experience on your application. Applicants must include the dates of the promotions and reclassifications.

 
Note:  Failure to complete all fields of the "Work Experience" section of the application will result in your application not being considered. A resume will not be considered in determining your qualifications for a position. Applicants selected for an interview may provide a resume at that time.

You must attach your transcript(s), and/or degree(s), and/or professional license(s), and certification(s) to your application.  Unofficial copies are acceptable.

Failure to submit proof of professional licenses, certifications, and Education will result in your application not being considered.  Proof of professional licenses, certifications, and/or education must be submitted with each application.

Position Duties

Job Purpose

Under general supervision, performs complete accounting clerical work involving budgeting, procurement, collection, disbursement, and related functions; and does related work as required.


Essential Job Duties
  • Confirms delivery of goods or receipt of services, researches and reviews invoices for accuracy, and resolves billing issues with suppliers or the Office of Budget and Finance as appropriate.  
  • Processes payment of invoices in Workday.  
  • Conducts annual and periodic confirmations of fixed assets, completes and submits reports. 
  • Reviews, checks, and recomputes calculations for accuracy and completeness. 
  • Audits daily, weekly, and monthly totals for accounts. 
  • Coordinates meter readings, reporting, and facilitates communication between Agency users and the suppliers. 
  • Assists with donation processing, grant record keeping, and making payments via WorkDay against available grant funds. 
  • Maintains vehicle fleet daily reports, weekly reports, violation alerts, office supplies, and supply accounts.
  • Performs petty cash disbursements and associated paperwork. 
  • Provides daily support for revenue collection, processing, and record keeping in CivicRec /Forte transactions, reconciling accounts by performing WorkDay Ad Hoc Bank Transactions to book revenue deposits, taxes, and security deposits.  
  • Collects and processes in-person revenue delivery for cash, checks & money orders. 
  • Issues refunds or makes payments to suppliers from Liability / Ledger Accounts holding security deposit funds. 
  • Reviews and approves Staff Mileage & Parking Expenditure Reimbursements, as well as PCard transaction validations. 
  • Acts as a point of contact for the issuance of budget codes for project management. 
  • Maintains various account-related files, including master files for computerized systems.

Examples of Other Duties  
Performs other related duties as required.  

NOTE: The duties and responsibilities listed above are for the purpose of determining a common set of minimum qualifications for all positions in this class. They may not include all essential job functions for each position in the class. Each position may not be required to perform all of the essential job functions listed.

Minimum Qualifications

Education and Experience

Graduation from a recognized high school or an appropriate high school equivalency

Plus

Two years' experience in bookkeeping, accounting, or auditing work.


(Additional education in bookkeeping, accounting, or auditing may be substituted, on a year-for-year basis, for the required experience. Additional experience as described by the duties of the position may be substituted, on a year-for-year basis, up to a maximum of four years.)


Preferred Experience

  • Workday Financial or similar financial management software experience
  • CivicRec or similar online reservation, booking, and payment portal experience
  • Working knowledge of Baltimore County budget, procurement, collection, disbursement, and related functions

Knowledge, Skills, and Abilities (Entry Level)

  • Good knowledge of bookkeeping and accounting principles and practices. 

  • Good knowledge of office functions, procedures, and methods.

  • Ability to understand governmental rules, regulations, and procedures. 

  • Ability to maintain a wide variety of complete accounting records. 

  • Ability to use office machines and equipment necessary to perform the duties required of the position.

Knowledge, Skills, and Abilities Full Performance)

  • Working knowledge of Workday financials. 

  • Ability to understand Baltimore County governmental rules, regulations, and procedures. 

  • Ability to maintain a wide variety of complete accounting records. 

  • Working knowledge of Baltimore County budget, procurement, collection, disbursement, and related functions. 

  • Ability to maintain various account-related files, including master files for computerized systems.

Proof of Licenses, Certifications, and Education
Applicants are required to submit proof of professional licenses, certifications, and education beyond high school to meet the required and preferred qualifications of the position. Diplomas or transcripts must show the applicant's major field of study. Copies and unofficial transcripts are acceptable.

Failure to submit proof of professional licenses, certifications, and Education will result in your application not being considered. Proof of professional licenses, certifications, and/or education must be submitted with each application.


Proof of Degree Equivalency
Applicants who have obtained a degree from outside the United States of America are required to submit degree equivalence documentation from World Education Services, Inc. (www.WES.org)

Mail or deliver documents to:
ATTN:  Account Clerk II - Rec and Parks
Office of Human Resources
Baltimore County Government
308 Allegheny Ave.
Towson, MD 21204


You must attach your transcript(s)/degree(s) and professional license(s)/certification(s) to your application. Unofficial copies are acceptable. 


EXAMINATION PROCEDURE
Applicants will be qualified based on an evaluation of their training and experience as stated in their application, including their responses to the supplemental questions. Applicants must clearly and completely state the dates and duties of their past and present experience for evaluation purposes.


Other Qualifications

Physical and Environmental Conditions

Work in this position is essentially sedentary with limited lifting and carrying, walking, and other physical actions. Duties entail frequent sitting, typing, and computer use.


Employment Background Investigation
Applicants selected for employment with Baltimore County must successfully complete an employment investigation, including, but not limited to, criminal background, education, and fingerprinting checks.

About the company

Provides essential local government services for Baltimore County residents.

Skills

Workday
CivicRec
Accounting software