Accounting Administrative Assistant

POSITION DESCRIPTION

POSITION: ACCOUNTING ADMINISTRATIVE ASSISTANT

PURPOSE AND SCOPE:

Bailey Edward has built a company environment where all feel included, comfortable, and heard. By prioritizing collaboration and career development, the firm has established a sense of belonging and pride in the workplace. With a diverse portfolio, the firm has the privilege of offering staff the opportunity to build experience in the types of projects that interest them most. Through voluntary participation in working groups, employees can help enact policy changes, implement employee training, direct business development decisions and firm direction.

The Candidate must be able to apply sound and diverse knowledge of administrative principles and practices in a broad array of accounting and administrative assignments.

RESPONSIBILITIES:

• Processes AP vendor invoices and statement reconciliations

• Resolves billing issues with consultants and vendors

• Issues monthly consultant billing authorizations, and acts as a backup for issuing work authorizations

• Collect, input, and maintain new vendor/firm information

• Distributes, and processes expense reports

• Prepares client pay applications, and submits to client for approval

• Resolves billing issues with the clients, including some collections

• Issues monthly reports

• Additional accounting & administrative duties are required

POSITION REQUIREMENTS

EDUCATION:

• Associate’s degree or higher or in the process of obtaining a degree

• Accounting, AP, AR background or education is a plus

EXPERIENCE:

• This is an entry level position and requires some office experience

• Experience with Deltek Vantagepoint (or Vision) is a plus

KNOWLEDGE AND SKILLS:

• Strong computer proficiency, specifically with Excel

• Good planning and organizational skills; problem solving skills; decision making skills

• Well-developed interpersonal and communication skills

• Ability to work independently and as part of team