DATAMARK, Inc.
Website:
datamark.net
Job details:
Requirements
Back Office Manager - Operations
Key Responsibilities:
- Team Management & Leadership:
- Lead, supervise, and motivate a team of back-office associates, ensuring high levels of productivity and engagement
- Provide training, coaching, and performance feedback to ensure consistent improvement and skill development
- Manage staffing levels and schedules to ensure the back office is adequately resourced at all times
- Process Optimization & Efficiency:
- Identify, recommend, and implement process improvements to enhance operational efficiency and reduce costs
- Work closely with other departments to understand requirements and ensure seamless integration between back office and front office teams
- Monitor and track performance metrics to identify opportunities for process enhancements
- Quality Assurance & Compliance:
- Oversee and ensure adherence to established quality standards and operational processes
- Conduct regular audits and reviews of back-office tasks to ensure that services are delivered in line with client expectations and contractual agreements
- Ensure compliance with company policies, industry regulations, and data privacy standards
- Operational Reporting & Documentation:
- Prepare and present regular reports on back office operations, including performance metrics, service delivery, and process improvements
- Maintain accurate documentation of operational procedures, policies, and protocols
- Client Relationship & Support:
- Work with front-office teams to address client concerns, ensure timely resolutions, and contribute to maintaining client satisfaction
- Address escalated issues, and ensure that all back-office operations meet client requirements and SLAs (Service Level Agreements)
- Budget & Resource Management:
- Monitor the back-office budget, identify areas for cost control, and manage operational expenditures
- Ensure optimal utilization of resources to meet operational goals without compromising quality
- Problem Solving & Conflict Resolution:
- Proactively address any issues or challenges related to back office operations, ensuring they are resolved in a timely manner
- Handle escalations from team members or clients related to back-office functions and processes
- Cross-Functional Collaboration:
- Work closely with other departments (e.g., HR, IT, Finance) to ensure the smooth operation of BPO services and to streamline internal workflows
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